Program Management Analyst Closeout Wage

Prog Admin Specialist II

Perform special duties as assigned. To assist in performing programming work activities within the Programming section. How you will contribute:

• Federal Programs Management:
  Assists with the End Date and FIRE reporting.
• LAP Invoice Reimbursements:
  Assists in processing Locally Administered Projects (LAP) invoice reimbursements, including payment trackers, tracking invoice submissions, Project Coordinator/Project Manager (PC/PM) approvals, late payments as well as financial reporting in Cardinal, as needed.
• PIM Administration:
  Provides customer service with all stakeholder interactions; takes ownership of work and ensures all work is completed within established deadlines.
• Perform duties as assigned.:
  Perform duties, tasks, activities and/or projects as assigned.
• Project Expenditures:
  Assists in processing quarterly expenditure reports and helps run financial queries and reports.

What will make you successful:

• Ability to analyze and interpret data, prepare, and maintain accurate reports and records.
• Ability to evaluate programming of transportation funding and monitoring.
• Ability to perform detailed work with program and project funding, expenditures, and billing data.
• Knowledge of financial accounting systems.
• Skill in the use of computers and software applications to include spreadsheets, Microsoft Office, databases and automated program and project management systems.

Minimum Qualifications:

• Ability to communicate effectively orally and in writing with diverse audiences.
• Knowledge of general budgeting, finance, and accounting principles.
• Knowledge of primary mathematical formulas including calculating percentages, data analysis, trend performance, and forecasting.
• Knowledge of the differences between allocations, obligations, and expenditures.
• Skill in journal entries, expenditures and billing, invoice development/payment.
• Skill with excel spreadsheets, formulas, and pivot tables.

Additional Considerations:

• A combination of training, experience, or education in Accounting, Budgeting, Finance, or related field desired.
• Ability to learn new concepts and be self-motivated.
• Ability to multi-task and deviate often from current work tasks.
• Analytical and organizational skills.
• Knowledge of Programming, and/or successful completion of VDOT Program Management Curriculum.
• Knowledge of process engineering, workflow management, continuous performance process improvement mindset.
• Skill in time management.

VDOT employees must abide by VDOT’s Code of Ethics and the Commonwealth’s Standards of Conduct.

FREDERICKSBURG DISTRICT OFFICE