Administrative Assistant - Receptionist

Stafford County Public Schools TRANSPORTATION SERVICES - Fredericksburg, Virginia

Department: Transportation Services

Reports To: Assistant Director of Transportation Services

FLSA Status: Non-Exempt

Work Calendar: Service Staff 200 Days

Salary Scale: Clerical Professional Salary Scale

Starting Date: Jul 28, 2026

Position Type: Full-Time

Salary: $30,240 to $61,425 Per Year

Job : 5375144

Final date to receive applications: Jul 09, 2026 11:59 PM (Eastern Standard Time)

The Administrative Assistant – Receptionist PM reports to the Assistant Director of Transportation Services. This position provides clerical support, particularly focusing on notifications related to school bus delivery, responding to public inquiries and preparing and distributing written communications, and providing customer service to department staff in person, online, and via telephone. Successful candidates demonstrate strong attention to detail, record‑keeping and communication skills, and the ability to work well with colleagues and the public.

• Assist in delivering school bus information using established communication systems concerning busing status, delays, splits, and reassignments.
• Prepare, type, print, and distribute a variety of written materials through established communication systems (mass communication platform, emails, websites).
• Draft written communications from rough drafts, outlines, meeting notes, or verbal instructions.
• Provide copy‑editing and other quality‑check support to colleagues.
• Maintain accurate, accessible archives of all communications.
• Provide regular communication and maintenance of Google calendars for the Administrative team.

• Welcome and screen visitors and callers.
• Identify needs of visitors and callers, address questions directly when possible, and triage requests to appropriate colleague(s).
• Respond to telephone calls from school personnel and the general public.
• Assist other staff members as needed to ensure efficient transportation operation.

Education Attainment (Required): High School Diploma or its equivalent.

Education Attainment (Preferred): Coursework or certifications related to clerical duties.

Relevant Experience (Required): Two (2) years of professional experience.

Relevant Experience (Preferred): Prior experience in clerical roles.

None required.

• Appropriate professional English grammar, usage, spelling, punctuation, and publication.

• Operation of business equipment, including fax machine, copier, two‑way radio, and multi‑line phone system.
• Proficient in Microsoft Office and Google Suite.
• Meticulous attention to detail.

• Deliver effective written and verbal communication.
• Manage time and tasks effectively.
• Demonstrate initiative and flexibility.
• Work cooperatively in a team environment to meet goals.
• Organize and perform work independently.
• Meet deadlines for all work even when working on multiple projects.
• Show sustained effort and enthusiasm in quality and quantity of work.

• Engage in ongoing professional development relevant to position.
• Respond to written and oral requests for information promptly and thoroughly.
• Maintain a clean, neat appearance and dress appropriate to position and duties.
• Maintain a record of appropriate attendance and punctuality.
• Serve as a role model for students, colleagues, and the general public.
• Work in close harmony with supervisor(s) and colleagues.
• Comply with all division policies and regulations, including but not limited to guidelines for confidentiality and professional conduct, as well as all site‑based procedures and protocols.

• Citizenship, residency or work visa required.

• Melanie Daniel, Assistant Director of Transportation
• TRANSPORTATION SERVICES
• Email: