Executive Assistant Job Fredericksburg area,Virginia USA,Administrative/Clerical

Primary Purpose

Work under minimum supervision to ensure the efficient operation of the superintendent’s office and provide clerical services to the superintendent, board of trustees, and cabinet-level administrators. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.

Qualifications

Education/Certification: High school diploma or GED
Special Knowledge/

Skills:

Knowledge of school district organization, operations, and administrative policies
Ability to read and comprehend instructions, short correspondence, and memos
Ability to make independent decisions regarding planning, organizing, and scheduling
Excellent public relations, organization, communication, and interpersonal skills
Ability to use software to develop spreadsheets, perform data analysis, and do word processing
Ability to multi-task numerous complex administrative activities
Spanish language proficiency is a plus.
Experience: 3 years or more advanced secretarial experience with extensive contact with people

Major Responsibilities and Duties Records, Reports, and Correspondence

Organize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.

Record minutes of executive staff and board meetings as required.

Prepare all correspondence, memoranda, and reports for superintendent.

Comply with policies established by federal and state laws and regulations, and local board policy.

Reception and Phones

Answer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.

Schedule appointments and maintain superintendent’s calendar.

Other

Ability to work collaboratively and maintain a professional relationship with all colleagues.
Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.
Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.
Compile, maintain, and file all reports, records, and other documents as required.
Maintain confidentiality.
Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional district wide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Work days: 225. FISD pays $365 a month towards TRS Health Insurance. FISD offers a free Employee Assistance Program. FISD has affordable day care for employees. You can earn up to 5 local and 5 state days if you start at the beginning of the school year.

Applicants for all positions are considered without regard to race, color, sex (including pregnancy, sexual orientation or gender identity), national origin, religion, age, disability, genetic information, veteran or military status, or another legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.

In accordance with Title IX, the district does not discriminate on the basis of sex and is required not to discriminate on the basis of sex in its educational programs or activities. The requirement not to discriminate extends to employment. Inquiries about the application of Title IX may be referred to the district’s Title IX coordinator, to the Assistant Secretary for Civil Rights of the Department of Education, or both.

Inquiries about the application of Title IX to employment should be referred to the Title IX Coordinator, (FISD Superintendent, 110 W Travis Street, 830‑997‑9551).

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