Finance Director

The Finance Director supports and advances the mission of FCS by being primarily responsible for the business department functions at FCS; works closely with the Head of School on matters of budgeting, finance and financial planning which reflect the school's philosophy and meet the needs of students; reports to the Head of School.

Functions as an active member of the Leadership Team, keeping the Head of School and Principals informed of needs and activities related to finances and budget

• Business Office Responsibilities
  • Works with the business office staff to provide financial statements to families
  • Insures that all business functions of the school are executed in a professional manner, and that generally accepted accounting principles are followed when dealing with school finances
  • Anticipate potential problems regarding school finances, and propose ways to solve them
  • Seek to ensure that all school personnel are using the utmost integrity when dealing with money and the accounting of it
  • Formulates a budget by consulting the Principals, Directors, and Department Heads in determining the needs of each department
  • Administers the budget by insuring that each department has a system and the knowledge necessary to spend according and within the limits of its assigned budget
  • Determines the future cash and borrowing needs of the school based on the development of facilities and of future building plans. The emphasis shall be placed on determining the capital outlay costs, as well as day to day operational costs associated with each and every aspect of the school’s pursuits, or current operations
  • Maintains, with assistance from the Information Technology Director, a computer necessary for the proper record keeping and communication between departments as well as business office personnel needs
  • Evaluates and consults with each of the persons responsible for business office functions, including accounts receivable, accounts payable, benefit administration and daily cash account
  • Conducts financial analyses of all new or changing program decisions that will affect the finances of the school
  • Transfers funds as needed between bank accounts to establish and maintain a strong financial position for the school
  • Maintains open and effective relationship with financial institutions doing business with FCS
• Accounts Receivable/Tuition and Billing
  • Oversees the tuition determination of each family, administration of the billing of tuition and the management of the FACTS Management Program for tuition payments
  • Advises the Accounts Receivable Receptionist on communicating with families whose accounts are past due by more than 30 days and keeps the Head of School apprised of these accounts
  • Oversees and assists with the preparation of reports by the Board of Directors and the Head of School
  • In the absence of the Accounts Receivable Receptionist, is available to answer any questions families may have regarding their tuition
  • Oversees the Variable Tuition Committee, schedules regular meetings and prepares all reports necessary for these meetings
  • Maintains open and frequent communication with families regarding their variable tuition applications, missing documents, statuses and rewards including informing families of awards in a timely manner
• Development
  • Oversees the accounting for activities which help raise funds for the school, including but not limited to, fundraising events such as banquets, solicitation letters, special events and other activities which raise funds to supplement the general operating budget
  • Enters and tracks pledges associated with capital campaigns
  • Records all donations in the school’s donor software and produces and sends receipts for each gift
• Budget
  • Oversees the preparation of the annual school budget, providing all necessary documents to the department administrators
  • Prepares an estimated budget to be submitted to th eBoard of Directors in November for the approval of tuition and salary increases
  • Schedules meetings in February with each department administrator, the Head of School, and Directors to discuss requests for the upcoming year and prepares a preliminary budget to import into the accounting software
  • Reviews the budget in September and makes adjustments based on actual enrollments, employees, etc., resulting in the final budget for the year
  • Generates and distributes monthly reports for each department showing all income and expense compared to monthly budgeted amounts
  • Approves all purchase orders prior to the items being ordered to be sure planned budgets are being adhered to; keeps records of these orders by department
  • Reconciles ordered items with actual costs at the end of each month, keeping a running balance of the amount left to be spent under each account
  • Reviews the income statement and balance sheet for accuracy each month and closes the month
  • Prepares the following reports after the month has been closed:
    • Balance sheet and Statement of Activities
    • Cash Analysis Report
    • Monthly Fund/Project Reports to be…