Administrative Officer; Clerk PL

DEVELOPMENT AND DONOR RELATIONS (DDR)

The Office of Development and Donor Relations (DDR) is a unit within the Advancement portfolio, responsible for the cultivation, solicitation and stewardship of private donations made to UNB.

The Advancement Services team is responsible for processing all philanthropic donations made to UNB and managing the information systems, for Advancement (primarily DDR and the Alumni Office). The Administrative Officer is responsible for day-to-day records maintenance and donation processing operations within Advancement Services.

Closing Date: Feb 13, 2026 at 4:00 PM

Full-time | (Leave replacement) Term ending March 18, 2027 | Fredericton | On-Campus

Standard

Work Hours:

Mon - Fri | 8:15 am - 4:30 pm | 36.25 hours per week

Salary Range: $25.28 - $29.92 per hour

• Reporting to the Assistant Manager, Advancement Services, the Clerk PL5 (Administrative Officer) is responsible for day-to-day records maintenance and donation processing operations within Advancement Services.
• Maintain up to date biographical and demographic information for all alumni, donors, and potential donors.
• Analyze and resolve data integrity issues such as duplicate records.
• Resolve issues within preset guidelines with respect to Advancement constituent data management.
• Create and update all Advancement constituent data.
• Maintain a continued awareness of privacy and other regulations pertaining to the proper use, storage, and dissemination of personal information of all constituent records.
• Record donations, GL postings, and receipting processes for all philanthropic gifts received by UNB.
• Maintain a current awareness of CRA (Canada Revenue Agency) regulations and properly apply them.
• Produce and distribute all acknowledgment letters and receipts to donors, both in print and electronic format.
• Research and develop updated methods of determining and verifying required information.
• Process coding requests and data cleanup processes.
• Audit gift processing entries.
• Perform all banking functions involved in the processing of philanthropic gifts. Collaborate to do monthly bank reconciliations.

• University degree or a combination of a two-year related diploma course and/or equivalent experience.
• Minimum of 4 years related experience.

• Demonstrated ability to work with a high degree of accuracy, efficiency, and confidentiality.
• Knowledge of rules and best practices for data management, privacy, and security of personal information.
• Excellent computer skills including high proficiency with Office
  365 and document merging experience.
• Knowledge of Colleague Advancement and Financial would be an asset.
• Knowledge of CRA rules for donations processing would be an asset.
• Excellent organizational, task management, and communication (written/verbal) skills.
• Knowledge of CRA regulations as they apply to charitable organizations along with other governing regulatory agencies such as PIPEDA (Personal Information Protection and Electronic Documents Act) that govern data management and business processing.