Payroll Clerk; Clerk PL

Closing Date:
June 16, 2026 at 4:00 PM

Capital Planning & Operations is a team of approximately 130 employees that take tremendous pride in the campus and deliver exceptional service that supports the University of New Brunswick's mission, vision, and values. You will be a part of a motivated team of professionals who are always striving to make our campus a safe, sustainable, accessible, and welcoming environment for students, faculty, staff, and community.

Full-time | Continuing | Fredericton | On-Campus

Standard

Work Hours:

Mon - Fri | 7:45 am - 4:00 pm | 36.25 hours per week (Summer Hours)

Salary Range: $23.48- $27.26 per hour

Reporting to the Manager, Administration & Finance, the Payroll Clerk is responsible for all aspects related to the administration of CP&O's payroll including all facets of employee time keeping records. The payroll clerk exercises initiative, confidentiality and works to a high degree of accuracy, and is required to exercise independent judgment and interpretation of university policy and Union agreements.

• Maintain accurate and up-to-date timekeeping records for all CP&O and Central Heating Plant (CHP) employees.
• Reconcile hours paid against Megamation Direct Line (MPC) timecard records and approved leave entries in Colleague Self-Serve each pay period, ensuring employees are neither underpaid nor overpaid.
• Investigate and resolve discrepancies and missing time records for each pay period.
• Perform daily updates of employee timekeeping records and overtime tracking in the overtime and employee Reporting Access Database.
• Ensure all updated employee time records, banked overtime balances, overtime worked and used records, and substitution pay records are accurately published to employees' SharePoint reporting pages on a timely basis.
• Prepare and submit bi-weekly payroll for all CP&O timesheet employees in accordance with Colleague Self-Serve submission deadlines.
• Process Late Time Entry sheets for payroll adjustments that fall outside the regular bi-weekly payroll cycle.
• Ensure all Late Time Entry sheets are accurately prepared, properly authorized, and submitted to Payroll within required deadlines.
• Process monthly substitution pay for all unionized employees in accordance with the applicable collective agreements.
• Identify all instances in the pay period where an employee performed duties of a higher-rated classification.
• Calculate the applicable pay differentials and ensures all substation pay entries are properly authorized and submitted for payroll processing within payroll deadlines.
• Other duties as assigned by the Director or Manager.

• Business diploma.
• Two to three years related experience.
• An equivalent combination of experience and education will be considered.

• Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and SharePoint.
• Ability to quickly learn and effectively navigate university-specific software systems, and other applications required for payroll and timekeeping administration.
• Comfort working across multiple systems simultaneously, with the ability to extract, cross-reference, and reconcile data from different platforms accurately and efficiently.

UNB offers a large variety of benefits for employees, including a full pension, a minimum of three weeks of vacation annually, the Employee and Family Assistance Program (EFAP), and dental, life, and health insurance.

This position is part of the UNIFOR, Local 4504 employee group and falls under the SALAC Collective Agreement.

The University of New Brunswick is committed to employment equity and fostering diversity within our community and developing an inclusive workplace that reflects the richness of the broader community that we serve. The University welcomes and encourages applications from all qualified individuals who will help us achieve our goals, including women, visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, gender identity or gender expression.

Preference will be given to Canadian citizens and permanent residents of Canada.

We thank all who apply; however, only those selected for an interview will be contacted.