Senior Business Administrator – Brunswick

Senior Business Administrator – New Brunswick
At Eckler, we know it’s our people who make us great at what we do, and we’re recognized as one of Canada’s Most Admired Corporate Cultures. Come join our team!

We are looking to add a Senior Business Administrator to our growing Administration Team. This full-time role will be based in our Fredericton office 5 days a week. This role uniquely combines client administration with hands-on program and local office support, offering a varied and engaging opportunity for someone who enjoys working across multiple functions and stakeholder groups. If you are someone who is highly motivated, has a fine eye for detail, can juggle multiple tasks and take initiative to proactively tackle projects, then this may be the opportunity for you!

This posting is for an existing vacancy that we are actively seeking to fill.

Key responsibilities

Coordinate and support Committee and Board meetings, including scheduling, agendas, materials, and logistics

Serve as recording secretary and support meeting follow-up, including minutes and action items

Maintain Committee records, documentation, and shared information platforms

Support AGM and governance-related activities

Administer Committee member expenses and per diems and process related invoices

Support financial administration activities, including expenditure tracking, reporting, and budget support

Assist with quarterly and annual financial reporting, audits, and regulatory or tax filings

Coordinate and liaise with third-party service providers and advisors

Support Committee projects and other related duties as required

Financial management support

Key Craft Support

Book one-on-one meetings with Financial Wellness Consultants

Collect information provided by individuals and maintain organized electronic client files

Enter client-provided data into internal systems and tools

Monitor shared program email inboxes and triage inquiries to the appropriate resource

Prepare client and program reports using webinar participation and survey data

Set up and support webinars using virtual meeting platforms

Book travel related to program delivery and meetings

Prepare and issue invoices for Financial Wellness Clients

Respond to and triage inquiries received through a toll-free phone line, as required

Order and coordinate distribution of program materials (e.g., workbooks)

Office Management

Manage/track inventory and restocking of required office and/or kitchen supplies

Provide on-site technical support coordination, mail/courier support as necessary

Manage/coordinate facilities related maintenance

Work on special projects and support staff locally and in other offices as needed

What we’re looking for

Experience supporting boards, committees, or senior governance bodies

5+ years of related work experience

Strong organizational, communication, and administrative skills

Experience with financial administration or public-sector environments is an asset

Ability to manage multiple priorities and work with internal and external stakeholders

Advanced skills with Microsoft Office (Word, PowerPoint, Excel, Outlook, and Teams), Adobe products

Confident working independently and taking pride and ownership in tasks

Strong project management skills

Strong verbal and written communication skills

Outstanding interpersonal skills

Values teamwork, client service and quality in detailed work

Prior working experience at a professional services firm is an asset

Strong aptitude for time and project management

What we offer

Award winning corporate culture

Active and employee led corporate social responsibility groups

Collaborative and engaging atmosphere

Working with colleagues across Canada

Competitive compensation in terms of salary, bonus, and benefits (commensurate with experience level)

A collegial, comfortable work environment

Who we are
Eckler is Canada’s largest independent actuarial consulting firm. Our purpose is to care and to do right by people so that together we can achieve a brighter, more secure future. Based in Canada and the Caribbean, we’re a team of committed and highly skilled professionals consulting in the areas of pension, retirement, financial wellness, investment, group…