Office Administrator

Overview  Are you a dynamic leader with a knack for fostering an effective office culture? Do you excel in both administrative operations and relationship-building, whether with internal project teams or external stakeholders? We're seeking a proactive problem-solver who can seamlessly manage office logistics and provide essential support to our project and marketing teams, while elevating the overall experience for our staff and clients in the office setting and across the country.

If you're ready to make a meaningful impact in a fast-paced, collaborative environment, we want you on our team. Join us and be a driving force behind the success of our Fredericton office, adding value every step of the way.
Responsibilities   Maintain the smooth day-to-day flow of the local office, ensuring a productive, welcoming, and well-maintained environment for the team
Participate in both the Office Managers and Office Administrators national groups, and liaise with local stakeholders and ownership groups
Work collaboratively with local and national groups to promote office culture activities, events and charitable initiatives
Support the Office Manager in the development and execution of the annual Office Business Plan, applying strategic thinking to address future office needs and engage stakeholders
Monitor operating budgets and capital purchases, and actively manage expenses to align with company priorities
Support internal business initiatives and projects
Participate in the local Health and Safety committee and support the implementation of office-wide safety initiatives
Participate in other committees as necessary, and coordinate the completion of action items
Assist in organizing monthly staff meetings and provide backup support for meeting facilitation as needed
Coordinate with third‑party service providers and property management
Deliver new employee orientation and training related to Dillon procedures and systems
Assist in organizing work‑related functions and community engagement events
Greet visitors, coordinate mail and couriers, manage entry system for staff
Complete office services such as office filing and archiving
Manage the flow and approval of accounts payable invoices and expense claims for staff
Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities
Format a range of documents in Microsoft Word, edit and proofread documents for spelling, grammar, and consistency, and complete overall quality reviews
Complete document production, including photocopying, scanning, binding, and compiling PDF files
Embrace a "no job is too big or too small" mindset; complete other administrative duties as required or assigned to run the office effectively, and service our project and proposal needs
Learning & Development
Commit to self‑development and ongoing learning and professional development
Qualifications   A minimum of three (3) to five (5) years of administration‑related experience
A certificate or diploma in an administration‑related field of study will be considered an asset
Experience   Strong interpersonal skills and a positive “can‑do” attitude with the ability to provide an enthusiastic, problem‑solving presence in the office
Strong time‑management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands
Ability to work independently and as part of a team
Professional verbal and written communication skills
Ability to clearly present information and updates in small group settings or team meetings
Proficient in the use of Microsoft Word and Excel
Excellent attention to detail, a high regard for accuracy, and the ability to provide high‑quality outputs
Understanding of basic accounting principles, terms and financial functions
Experience in customer service and/or a Professional Services consulting firm is considered an asset
Benefits   Employee share purchase plan – Dillon is 100% employee owned and share ownership is open to all employees
Competitive compensation package – comprehensive health benefits, generous retirement savings plan, student loan repayment assistance with matching employer contributions
Flexible work…