Staff Accountant

The Axel Group is seeking a Staff Accountant for our client’s team. In this role, you’ll support accounting and administrative operations with a focus on accounts payable processing, reconciliations, and key operational administration such as fleet and fuel card/EZPass management. This is a proactive, detail-oriented position in a fast-paced, construction-focused environment.

• Cash Management & Reconciliations
• Manage company bank accounts and credit card programs
• Perform bank reconciliations and positive pay functions
• Import, code, and reconcile banking transactions
• Reconcile company credit card statements and follow up on outstanding expenses/receipts
• Assist with monthly account reconciliations to ensure accurate financial records
• Fleet & Vehicle Administration
• Manage vehicle registrations, license plates, and related documentation
• Electronically and physically file registrations, insurance cards, and vehicle records
• Maintain and update company equipment and vehicle lists
• Notify drivers of registration and insurance renewals
• Coordinate fleet-related administrative activities and maintain accurate records
• Fuel Card & EZPass Management
• Monitor fuel usage and spending activity
• Manage EZPass accounts (add/remove vehicles and monitor toll activity)
• Investigate and resolve discrepancies involving fuel and toll charges
• Accounts Payable
• Process vendor invoices from receipt through payment
• Route invoices for approvals and ensure proper documentation is maintained
• Verify invoices against purchase orders, contracts, and subcontract agreements
• Resolve invoice discrepancies with purchasing personnel, project managers, and vendors
• Prepare vendor payments and employee reimbursements
• Reconcile vendor statements and investigate outstanding balances
  
  Reconcile accounts payable activity to the general ledger on a monthly basis
• Prepare and distribute weekly intercompany reports to management
• Create and maintain vendor files and records
• Collect and maintain vendor documentation, including:
• W-9 Forms
• 1099 Status Information
• Certificates of Insurance (COIs)
• Distribute tax-exempt certificates to vendors and subcontractors as needed
• Complete and process credit applications for new vendors and suppliers
• Administrative Support
• Review and distribute incoming mail
• Maintain organized accounting and administrative files
• Assist with special projects and operational initiatives as needed
• Provide general administrative support to accounting and management teams

• Associate’s or Bachelor’s degree in Accounting, Business Administration, Finance, or a related field (preferred)
• 0–3 years of accounting, accounts payable, bookkeeping, or administrative experience (preferred)
• Strong proficiency in Microsoft Excel and Microsoft Office Suite
• Excellent organizational skills and strong attention to detail
• Ability to prioritize tasks and manage multiple deadlines
• Strong communication and problem-solving skills
  
  Experience with accounting software and ERP systems (preferred)

• Competitive compensation
• 401(k) with company match
• Paid time off and company holidays
• Opportunity for growth within a well-established construction organization
• Collaborative, team-oriented work environment