Finance Administrator

We are seeking a detail-oriented and organized Finance Administrator to support the day-to-day operations of the finance department. This role is responsible for assisting with accounts payable, accounts receivable, financial recordkeeping, reconciliations, and administrative finance functions to help ensure the efficient and accurate operation of the department. The ideal candidate is proactive, highly organized, and enjoys working in a collaborative environment while managing multiple priorities with accuracy and attention to detail.

Key Responsibilities:

Accounts Payable

• Process vendor invoices and ensure proper coding and approvals.
• Prepare vendor payments in accordance with company payment terms.
• Reconcile vendor statements and respond to vendor inquiries.
• Maintain accurate vendor records and supporting documentation.

Accounts Receivable

• Generate customer invoices and statements.
• Apply customer payments and maintain accurate customer account records.
• Assist with collections by following up on outstanding balances.
• Resolve customer billing questions and account discrepancies.
• Process and maintain financial transactions within the ERP system.
• Perform bank, credit card, vendor, and customer reconciliations.
• Maintain organized financial records and documentation.
• Prepare recurring reports and assist with data analysis.
• Support month-end and year-end closing activities by preparing schedules and documentation.
• Assist with audits and other finance-related projects as needed.
• Identify opportunities to improve finance processes and administrative efficiency.

Qualifications:

Experience

• 2+ years of experience in accounts payable, accounts receivable, bookkeeping, or finance administration.

Education

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.

Technical Skills

• Experience with ERP or accounting systems such as Microsoft Dynamics Business Central, Quick Books, Net Suite, Sage, SAP, or similar.
• Strong Microsoft Excel skills, including Pivot Tables and lookup functions.
• Proficiency with Microsoft Office applications.

Skills

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Effective communication and customer service skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Professionalism and discretion when handling confidential financial information.
• 401(k)
• 401(k) matching
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

This role is 100% on-site, 5 days a week (no remote/hybrid).