Procurement & Facilities Manager

About the Role

T&M is hiring a Procurement & Facilities Manager to support company’s real estate, fleet, and corporate purchasing operations. This position will be a hybrid role, based out of our Middletown, NJ office. This role oversees all facility-related activities, vendor relationships, maintenance programs and space planning to support a healthy, productive workplace environment. Additionally, this role is responsible for leading and optimizing the company’s procurement function, ensuring that all goods and services are sourced strategically, with a focus on cost effectiveness, and in alignment with organizational goals.

• Serve as day-to-day party responsible for managing the company’s real estate portfolio, including office locations, leases, and facilities operations.
• Act as primary liaison to the Real Estate Committee, providing operational support, reporting, and execution; partner with the Committee on lease negotiations, renewals, capital planning, and long-term occupancy strategy.
• Maintain a centralized real estate register, ensuring accurate tracking of lease terms, renewal dates, occupancy costs, and square footage.
• Lead and coordinate office relocations, expansions, consolidations, closures, and new office fit-outs.
• Oversee facilities vendors and service providers, including property management, maintenance, cleaning, utilities, and security.
• Develop and enforce facilities standards, maintenance programs, and space utilization guidelines.
• Direct and manage facilities support resources, including the Maintenance Coordinator, to ensure consistent service delivery across offices.
• Develop and manage the facilities budget, including capital project planning; track expenses, forecast needs, and identify cost-saving opportunities.

• Administer the company’s vehicle fleet program, including inventory tracking, assignments, maintenance, and replacement planning.
• Oversee vehicle registrations, renewals, credits, titles, recalls, and related compliance requirements.
• Serve as the internal point of contact for fleet and vehicle insurance programs; coordinate with internal stakeholders and external brokers on coverage, claims, renewals, and risk mitigation.
• Analyze fleet utilization, cost per vehicle, maintenance trends, and replacement cycles to support financial optimization.
• Provide periodic fleet cost, utilization, and risk reporting to Finance and leadership.

• Administer corporate purchasing policies, including approval thresholds, vendor standards, and documentation requirements.
• Define centralized vs. decentralized purchasing categories and ensure compliance across the organization.
• Establish and manage preferred vendor relationships for office supplies, company apparel, gifts, and branded materials, in partnership with HR and Branding teams.
• Benchmark pricing, solicit competitive bids, negotiate contracts, and consolidate vendors to improve efficiency and value.
• Oversee purchasing workflows to support proper internal controls, segregation of duties, and audit readiness, partnering with Accounting and AP as needed for PO compliance and spend visibility.
• Identify opportunities for process improvement, cost savings, and vendor rationalization.

• Bachelor’s degree in Business, Finance, Operations, or a related field; candidates with equivalent relevant experience will also be considered.
• 8+ years of experience in procurement, facilities management, corporate operations, or related disciplines.
• Demonstrated experience managing cross-functional operational areas such as purchasing, real estate, fleet, or insurance.
• Strong understanding of internal controls, vendor management, contract administration, and cost optimization.
• Ability to lift and carry materials (up to 25 lbs.) such as office supplies, equipment, or documents related to facilities operations, purchasing, or office moves.
• The individual must possess a valid driver’s license and be able to travel to various office locations as required.

T&M Associates is committed to pay transparency and…