REALTOR Association Administrator

North West Illinois Alliance of REALTORS® (NWIAR) is a 1100+ member-driven organization whose mission is “To be a Proactive Force for Real Estate”.We are seeking a self-motivated and organized part-time Administrator to oversee the daily operations and administrative functions of our real estate association. The ideal candidate will have a background in administration, excellent communication skills and customer service, and a strong ability to take initiative.

You will play a pivotal role in supporting our members, managing events, and ensuring smooth operations of our association.

• Handle member inquiries and payments in a friendly, helpful manner.
• Maintain accurate membership records and databases.
• Coordinate membership meetings and events.

• Manage correspondence, emails, and phone calls.
• Prepare minutes, reports, presentations, and Chapter Council meeting agendas.
• Assist with financial transactions and budget tracking for the Chapter Council.

• Plan and organize Chapter Council events, including meetings, seminars, and networking sessions.
• Coordinate logistics such as venue booking, catering, and attendee registration.
• Assist in marketing and promoting events to members.
• Approximately 6 early‑morning or evening events per year.

• Coordinate with the association's website and social media platforms.
• Draft and distribute newsletters, announcements, and promotional materials.
• Ensure timely communication with members regarding updates and initiatives.

• Assist the MLS Director with enforcement of MLS policies and procedures.
• Ensure compliance with MLS rules & regulations.
• Prepare minutes, agendas, reminders, etc. for MLS Committee Meetings.
• Become familiar with the functionality of the MLS so as to train members on its use or answer questions.
• Assist other staff, the CEO, Council Chair & Vice Chair as needed.
• Prepare materials for Council meetings and committee sessions.
• Coordinate schedules and registration of national and state conferences for Council leadership.

• Proven experience in administrative roles.
• Strong organizational skills with attention to detail and ability to multitask.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and membership management software.
• Ability to work independently as well as part of a team, with a proactive and problem‑solving attitude.
• Work schedule:
  
  20 hours per week.
• Hourly pay of $17.00-$18.00.
• Paid Time Off, Vacation, Sick, and Holidays.
• Dynamic and supportive work environment with a collaborative team culture.

Interested candidates should submit a resume and cover letter outlining their qualifications and interest in the position. We will contact qualified individuals for interviews to discuss the role further.