ODMS & Administrative Coordinator

Position Title:

Pack Studios ODMS & Administrative Coordinator

Role Overview

The Pack Studios ODMS & Administrative Coordinator is a pivotal member of the Packaging TS&D organization, ensuring operational excellence and administrative leadership across Pack Studios facilities. This role manages compliance with Operational Discipline Management System (ODMS) requirements, oversees safety documentation, coordinates customer and site visits, provides comprehensive reception and administrative support, and maintains a professional and welcoming work environment for employees, customers, and visitors.

• Own and manage ODMS processes:
  Create EATs and enter action items following self‑assessments, RCIs, and audits, ensuring timely completion.
• Lead SharePoint organization for all safety and equipment documentation, aligning with Dow’s ODMS policies.
• Collaborate with ODMS support teams to implement and maintain management systems.
• Schedule, coordinate, and facilitate department Management System Reviews.
• Serve as subject matter expert, overseeing document management and safety record tracking for departmental compliance.
• Participate actively in ODMS networks to drive continuous improvement.
• Ensure safety‑related share point links and documentation are current and accessible.
• Facilitate new employee onboarding paperwork, schedule safety orientations, and track training completion in partnership with the NEO team.

• Front‑line representative for Pack Studios:
  Greet, welcome, and direct visitors, customers, and contractors.
• Manage visitor sign‑in, badge issuance, and comply with Dow’s protocols.
• Provide efficient, high‑quality administrative support for Dow Packaging TS&D.
• Support Pack Studios Facility Leader and Technologists with daily administrative needs.
• Work closely with Senior Admin Specialists on organizational projects, meetings, and provide backup support.
• Coordinate over 110 customer and site visits annually, including booking visitor offices and reserving space.
• Submit/review purchase orders and manage supply requests through SAP NEA and other Dow systems.
• Maintain department assets:
  Vehicles, mailroom, Fed Ex, printers, and door tags.
• Enter and track work requests for facility maintenance and furniture movements.

• Associate’s degree (or short‑cycle tertiary degree) preferred; relevant work experience considered.
• 1–2 years of administrative experience required; prior experience in similar roles preferred.

• Strong communication abilities and excellent organizational skills.
• Highly self‑motivated with the ability to work efficiently in fast‑paced team environments.
• Proficient in Excel, Outlook, SAP, and additional digital tools; adaptable and eager to learn new systems.
• Demonstrated professionalism and customer‑focused mindset.

• medical
• dental
• vision
• telemedicine
• term life
• whole life
• accident insurance
• critical illness
• a legal plan
• short‑term disability
• retirement savings plan
• service bonus and holiday pay plans (earn up to eight paid holidays per benefit year)
• transit spending account
• paid sick leave under the applicable state or local plan

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce.

Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E‑Verify and will provide the federal government with your Form I‑9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI‑powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.