Accounts Payable Specialist

Location

Fremont, California (100% on-site; up to 10% travel to IEM facilities, supplier sites, compliance audits, team off-sites or conferences).

Accounts Payable Manager (FRE)

$58,000 - $75,000

The Accounts Payable Specialist is responsible for performing basic accounting functions requiring knowledge in accounts payable, printing, reviewing, reconciling, and allocating job costs and vouchers into the accounting system expense reports. The role also involves handling UPS weekly voucher billings, LTL freight invoices in a multi-site system, and supporting various audits, month‑end, and year‑end close processes as needed.

• Review vendor invoices, match to purchase orders and packing slips, research and resolve discrepancies, and voucher into the accounting system.
• Reconcile and post accounts payable batches in accounting system.
• Print, review, reconcile, allocate to job costs, and voucher into the accounting system expense reports for field service jobs.
• Reconcile and voucher weekly UPS billings into the accounting system.
• Review and voucher LTL freight invoices, both internal and intercompany, into the accounting system.
• Review and voucher multi‑site utility invoices into the accounting system.
• Assist purchasing department employees with transactions when required.
• Print and obtain authorized signatures on all accounts’ payable checks.
• Upload all AP documents to electronic filing system.
• Assist with month end and year end close as requested.
• Assist with various audits as requested.

This role will not be responsible for supervision/management of other people.

• High School Diploma or GED required.
• 2+ years of administrative support experience in an accounting‑related role within a manufacturing, industrial, or site‑based environment.
• Excellent written and verbal communication skills, with the ability to translate complex financial data into clear, actionable insights for non‑finance stakeholders.
• High level of personal effectiveness with strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast‑paced onsite environment.
• Strong understanding of accounting principles (GAAP) and their application within the Accounts Payable function.
• Demonstrated experience supporting cash flow management, payment forecasting, and working capital optimization.
• Knowledge of internal controls, audit compliance, and financial policies related to Accounts Payable operations.
• Proven ability to identify and implement process improvements, automation initiatives, and financial efficiencies within AP processes.
• Proficiency in ERP systems and accounting software (such as Infor Syte Line, SAP, Oracle, Net Suite, or similar financial systems).
• Demonstrated high level of ethical conduct, integrity, and professionalism in handling confidential financial and operational information.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Microsoft Office applications (e.g., Outlook, Word, PowerPoint), with demonstrated experience utilizing ERP and other accounting/financial systems to support reporting, analysis, and day‑to‑day financial operations.

• 2+ years of progressive accounting experience, preferably within a manufacturing, industrial, or site‑based environment, with demonstrated responsibility within Accounts Payable processes.

IEM does not discriminate against any applicant based on any characteristic protected by law.