Accounting Assistant

Job Title: Accounting Assistant

Location: Fremont, CA (Hybrid)

***During the initial training period, daily on-site attendance is required.

Pay Rate: $28–$30/hour

A well-established Japanese-affiliated company is seeking an Accounting Assistant to support its accounting department. This position is a great opportunity for someone who is detail-oriented, organized, and interested in gaining hands-on accounting experience in a professional office environment.

The Accounting Assistant will provide accounting and clerical support to the accounting department in an accurate, efficient, and timely manner. This role will assist with maintaining accounting records, processing invoices, entering financial data, supporting customer payment posting, and helping with month-end closing activities.

The ideal candidate is dependable, accurate, and comfortable working with numbers, documents, and confidential information.

• Provide accounting and clerical support to the accounting department
• Prepare, maintain, file, copy, and scan accounting documents and records
• Enter financial transaction data into the company database
• Verify invoice information in the system against original invoices for payment
• Confirm shipping information for customer orders and assist with issuing invoices
• Assist with posting customer payments, including cash, checks, and credit card transactions
• Research, track, and help resolve accounting or documentation discrepancies
• Prepare reports and summaries for management as needed
• Assist with month-end closing activities
• Follow established accounting procedures, standards, and applicable laws
• Maintain and update job knowledge as needed
• Assist with special projects and other duties as assigned
• Support cross-training and provide backup support for other accounting team members as needed
• Handle confidential information professionally and appropriately

• Associate’s degree in Accounting, Bookkeeping, Finance, or a related field preferred
• Equivalent combination of education, training, and experience may be considered
• Minimum 1–2 years of accounting experience preferred
• Strong attention to detail and accuracy
• Basic math skills and ability to work with numbers accurately
• Ability to manage multiple tasks and meet deadlines
• Strong organizational and time management skills
• Ability to communicate effectively both verbally and in writing
• Ability to work cooperatively with internal team members, supervisors, vendors, and other business partners
• Ability to handle confidential information with discretion
• Proficiency with computers and common business applications, including spreadsheets and word processing software
• Ability to use general office equipment such as copier, scanner, calculator, and telephone

We are looking for someone who is:

• Detail-oriented and accurate
• Responsible and reliable
• Comfortable working with accounting documents and financial data
• Able to follow established procedures
• Organized and able to prioritize tasks
• Professional when handling confidential information
• Willing to learn and support a team environment
• Flexible and able to assist with various accounting and administrative tasks

• Must be able to read and review data on paper and on a computer screen
• Must be able to communicate by phone and in writing
  
  Must be able to occasionally lift and/or move up to 15 pounds
• Must be able to manage work pressure and multiple priorities as needed

Interested candidates are encouraged to apply with their resume. Qualified candidates will be contacted for the next steps.