Operations Specialist​/Project Administrator

Operations Specialist / Project Administrator

Fremont, CA (Hybrid)

You are a detail-oriented Operations Specialist / Project Administrator to support our operations team through project administration, customer setup, billing, accounts receivable, reporting, and process coordination. This role works closely with cross-functional teams to ensure accurate project setup, timely invoicing, effective collections, and operational efficiency while maintaining strong customer relationships.

Pay: $30.00 to $32.00 per hour

• Manage day‑to‑day administrative activities for operations and project teams.
• Create and maintain customer accounts, project setups, and change orders.
• Process customer invoicing, billing requests, and accounts receivable activities.
• Monitor collections, follow up on outstanding balances, and elevate issues as needed.
• Prepare and maintain weekly accounts receivable and cash forecasting reports.
• Track project billing against budgets and identify cost‑saving opportunities.
• Support operations with project and customer setup within PCMX.
• Coordinate with internal departments to ensure accurate project and financial information.
• Develop and improve standardized processes for project administration, billing, and customer management.
• Perform additional administrative and operational support duties as assigned.

• Bachelor’s degree in Business or a related field.
• 3–5 years of experience supporting operations and finance functions in a corporate or construction environment.
• Experience with project administration, invoicing, accounts receivable, and collections.
• Experience working across multiple business systems; PCMX experience is a plus.
• Intermediate to advanced Microsoft Excel skills, including Pivot Tables, VLOOKUP, and SUMIF functions.
• Strong understanding of business operations, financial processes, and reporting.
• Excellent written and verbal communication skills with the ability to collaborate across departments.
• Strong organizational, analytical, and time‑management skills with the ability to manage multiple priorities.
• Ability to work independently while contributing effectively within a team environment.
• Proven ability to interpret policies, procedures, and process documentation.