Payroll Administrator

Payroll Administrator

Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate and timely payroll operations for a busy accounting team in Fremont, California. This role focuses on administering multi-state payroll, maintaining reliable employee pay data, and ensuring adherence to applicable payroll regulations. The ideal candidate brings hands-on Paycom experience, strong attention to detail, and the ability to manage payroll tasks in a fast-moving environment.

Responsibilities:

• Manage bi-weekly payroll processing from start to finish using Paycom, ensuring employees are paid correctly and on time.
• Update and maintain payroll information for new employees, departures, pay adjustments, benefit deductions, and tax elections.
• Monitor payroll practices for compliance with federal, state, and local wage and tax requirements across multiple jurisdictions.
• Reconcile payroll records, tax filings, and related general ledger entries to support accurate financial reporting.
• Investigate payroll variances and respond to employee questions to resolve issues in a timely manner.
• Oversee garnishments, wage orders, and other required deductions with accuracy and confidentiality.
• Produce payroll-related reports for finance, human resources, and leadership as needed.
• Support month-end and year-end payroll activities, including reconciliations and preparation of annual wage statements.
• Provide documentation and payroll support during internal and external audit requests.
• Recommend and implement improvements that strengthen payroll accuracy, controls, and operational efficiency.