Accounts Payable Specialist Job in Fremont, CA

Accounts Payable Specialist

We are looking for an accounts payable specialist to join a healthcare organization in Fremont, California on a contract basis with the potential for a permanent position. This position is ideal for someone who is comfortable managing a large invoice volume in a hands-on environment and takes pride in accuracy, organization, and dependable follow-through. The role will support core payment operations, vendor communication, and month-end activities while helping keep accounts payable records current and well maintained.

Responsibilities:

• Handle the end-to-end processing of a high monthly volume of invoices, ensuring entries are completed accurately and within established timelines.
• Review invoices for proper support, assign appropriate accounting codes, and enter payment details into the financial system.
• Investigate billing issues, respond to supplier questions, and work with internal teams to correct discrepancies promptly.
• Coordinate weekly payment activity, including printed checks and ACH or other electronic disbursements.
• Compare vendor statements against internal records and resolve outstanding items to keep accounts current.
• Contribute to month-end close by preparing accounts payable support and completing assigned reconciliations.
• Maintain organized digital and physical documentation for invoices, approvals, and vendor records.
• Monitor vendor information for completeness and accuracy, updating files as needed to support smooth payment processing.