Bookkeeper

Description

We are looking for a dependable Bookkeeper to support the financial administration of a residential property portfolio in the East Bay, California. This role focuses on rent processing, payables, owner distributions, and trust accounting while maintaining accurate records and strong regulatory compliance. The ideal candidate is comfortable working in Yardi or App Folio, manages reconciliations with precision, and brings a careful, service-minded approach to day-to-day bookkeeping.

Responsibilities:

- Record tenant payments through efficient batch processing methods and provide documentation for in-person transactions.

- Update owner and tenant ledgers in App Folio by posting checks, electronic receipts, and other payment activity accurately.

- Prepare recurring financial reports, including rent status summaries and delinquency lists, for leasing and property management teams.

- Administer late charge assessments in line with lease terms and company guidelines.

- Establish vendor profiles with complete supporting records, then process invoices, utilities, insurance, taxes, and service contracts to the correct properties.

- Issue vendor payments by check or electronic method, prepare eligible year-end 1099 forms, and handle scheduled state and property tax disbursements.

- Calculate owner proceeds after fees and expenses, distribute funds through approved payment channels, and publish monthly statements through App Folio owner portals.

- Complete monthly trust account and three-way reconciliations across bank activity, general ledgers, and sub-ledgers while monitoring balances for compliance.

- Manage tenant security deposit returns according to applicable regulations and maintain audit-ready trust accounting documentation.

- Set up new owners, properties, and units in App Folio, confirm tax and banking details, and maintain secure physical and digital filing systems.

Requirements

- At least 2 years of bookkeeping or accounting experience, ideally within residential property management.

- Practical experience using Yardi or App Folio Property Manager

- Working knowledge of accounts payable, accounts receivable, and bank reconciliation processes.

- Solid understanding of trust accounting practices and regulatory compliance requirements related to real estate operations.

- Strong numerical accuracy with the ability to review transactions carefully and resolve discrepancies.

- Ability to manage confidential financial information in accordance with sound data security practices.

- Organized and dependable work style with the ability to handle multiple recurring deadlines.

Yardi

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