Executive Assistant to President

Position: Executive Assistant to the President
About San Francisco Bay University:

San Francisco Bay University (SFBU), a nonprofit, WASC-accredited university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant to the President. SFBU's mission is to offer inclusive, innovative, and inspirational education for lifelong careers, and our vision is to set the standard as a national model of higher education in service of the common good.

At SFBU, students come first. We prioritize students' needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable, quality education with a deep commitment to diversity, equity, inclusion, and social justice.

We encourage you to learn more about SFBU by reviewing our strategic plan at https://(Use the "Apply for this Job" box below)..

Position Summary:

The Executive Assistant to the President supports the daily operations of the President's Office under the direction of the Chief of Staff in a fast-paced, dynamic university environment. This role is ideal for a proactive, exceptionally organized professional who thrives on managing competing priorities, anticipating needs, and creating efficient systems and solutions.

The Executive Assistant coordinates complex schedules, executive meetings, Board activities, travel, events, and operational logistics, including support related to the President's residence and executive gatherings. The role also serves as a key administrative leader across campus by fostering collaboration among SFBU administrative staff and promoting operational best practices. Candidates who are solutions-oriented, service-minded, adaptable under pressure, and skilled in executive support, hospitality, and event coordination will thrive in this opportunity.

This is an exempt, full-time, in-person position and is located in Fremont, CA.

Salary Range: $100, per year, based on experience.

Essential Duties and Responsibilities:

• Support the daily operations of the President's Office under the direction of the Chief of Staff, including managing administrative priorities and implementing efficient office operations.
• Serve as the primary front-facing representative of the President's Office by greeting guests, coordinating visitor access to the President, and maintaining a professional and welcoming environment.
• Coordinate complex calendars and scheduling for the President and Chief of Staff, prioritizing engagements based on stated goals and needs.
• Provide ad hoc administrative support to the Chair and Vice Chair of the Board of Directors, in support of their governance responsibilities and engagement with SFBU.
• Support logistical coordination for presidential events, ceremonies, executive gatherings, and institutional convenings, including scheduling, invitations, RSVP tracking, materials preparation, and on-site administrative support.
• Coordinate and manage all travel, lodging, and logistical arrangements for members of the Board of Directors in connection with in-person Board meetings, retreats, and other official SFBU events.
• Support Board of Directors, Cabinet, and other executive meetings, including preparing agendas, gathering and collating materials, and taking minutes
• Maintain organized, secure files and databases related to the President's activities, external relations, and sensitive information.
• Manage expense reporting and financial documentation for the President, Chief of Staff, and the Chair and Vice Chair of the Board of Directors, ensuring accuracy and compliance with SFBU policies and procedures.
• Serve as liaison with Facilities and Operations staff to coordinate maintenance, repairs, and related services for the President's residence, and process associated expenses.
• Collaborate to foster effective cross-functional collaboration, model professionalism, and promote operational best practices across the administrative team.
• Assist in maintaining office procedures, administrative systems, records management practices, and coordination processes that support an organized and responsive President's Office.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree or equivalent combination of education and relevant professional experience required, with a minimum of eight (8) years of progressive experience in a senior administrative, operational, or similarly high-responsibility role supporting complex organizational needs and senior leadership.
• Demonstrated ability to organize and coordinate high-profile events, meetings, conferences, and executive gatherings, including planning, vendor coordination, on-site logistics, and post-event follow-up.
• Strong judgment and discretion in handling confidential and sensitive information, with a clear understanding of privacy and professionalism in both written and verbal communications.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaborative platforms such as Google Workspace, Zoom, and Microsoft Teams.
• Work evenings and…