Administrative Assistant

Responsibilities

• Provide comprehensive administrative, records management, and operational support to Directorate/Division leadership within the Defense Counterintelligence and Security Agency (DCSA).
• Establish and maintain electronic and hard copy files.
• Assist with onboarding and offboarding employees, processing credentials, and maintaining rosters.
• Apply critical thinking and research to implement and communicate office policies, procedures, and requirements.
• Provide desk coverage, calendar management, travel coordination, and preparation of official correspondence.
• Prepare and process reports using automated systems.
• Liaise with internal DCSA offices and external government agencies; prepare reports, spreadsheets, and presentations.
• Maintain task management systems, track suspense actions, and provide reminders to leadership on upcoming deadlines.
• Draft, proofread, and finalize reports, memoranda, interagency communications, newsletters, and presentations.
• Coordinate room reservations, ensure equipment readiness, and arrange audio/visual support as needed.
• Maintain office supplies, track inventories, oversee equipment upkeep, and reconcile invoices.
• Maintain, secure, and oversee destruction of classified and Controlled Unclassified Information (CUI).

• At least two (2) years of relevant administrative or office support experience.
• Strong oral and written communication skills.
• Proficiency in English, with ability to draft and edit professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Visio is a plus.
• High school diploma or equivalent.