Administrative Assistant

Administrative Assistant

Location: Fremont, CA

Pay Rate: $21.00 - $23.00 per hour

Schedule: Day Shift | Monday - Friday | 8:00 am - 5:00 pm

A dynamic Administrative Assistant who keeps the office running smoothly, from managing schedules to handling supplies and delivering a positive atmosphere.

• High school diploma or GED required; associate degree preferred
• 2+ years of experience with administrative support
• Proficiency with Word, Excel, and Outlook
• Stellar attention to detail and time management
• Friendly, professional demeanor and calm energy

• Provide administrative support: answering phones, delivering messages, data entry, creating and maintaining logs, Excel spreadsheets and charts, PowerPoint presentations, scheduling appointments, filing, and other tasks as requested.
• Maintain general office systems and functions: ordering office supplies, sorting & distributing mail, updating the postage machine, break room supply management, order and coordinate catering deliveries.
• Create and manage an event committee of site employees for site activities.
• Plan and coordinate monthly employee engagement activities with the event committee.
• Coordinate with other sites and corporate office to share information and provide regular reports on shared items.
• Create, reconcile, and obtain approvals for expense reports (using an Excel-formatted document).
• Process and issue approved Spot Awards and track.
• Create and issue Service Award Certificates and track.

• Work side by side with a supportive team.
• Competitive weekly pay.
• Medical, dental, vision, and life insurance.
• Employee discounts.
• Opportunities for learning and advancement.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at