Property Administrative Assistant #128

ADMINISTRATIVE ASSISTANT

Formed in 1988 Cal Am Properties Inc is one of the largest privately held operators of RV resorts manufactured home communities and apartment communities in the United States Through teamwork and dedication our staff are valued as an important component to our total success Everyone at Cal Am is continually working today for tomorrows lifestyle ensuring those we serve have an unparalleled experience of the highest quality

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks Duties of the Administrative Assistant include providing support to our managers employees and residents and assisting in daily office needs and managing our community offices general administrative activities

Compensation  Hourly

• Medical
• Dental
• Vision
• Vacation and Sick
• 401K

• Composes and produces business correspondence reports and related materials or guides the work of other staff who produce these materials
• Edits documents produced by others;
  Reviews and signs materials as authorized
• Ensures confidentiality and controls access to sensitive information such as staff personnel files
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures
• Serves as an internal resource to administrators or staff on departmental and company procedures
• Researches information as requested and relays official interpretations
• Performs administrative duties associated with scheduling and coordinating meetings
• Arranges with vendors for services prepares agendas gathers and organizes supporting information and oversees production and distribution of related materials
• Records and summarizes minutes for typing and distribution
• Researches and gathers data for departmental reports;
  Conducts preliminary analysis of data
• Recommends report content and format to display findings most effectively
• Assists in budget preparation by gathering historical data in a limited area such as materials and supplies or salaries
• Tracks and monitors assigned budget expenditures and reports on variances
• Coordinates preparation development and production of major documents such as proposals and manuscripts
• Implements changes or enhancements to procedures to improve productivity efficiency and service
• Schedules assigns and prioritizes workloads by setting appropriate deadlines
• Monitors employee performance on a regular basis
• Ensures timely completion of units work
• Assist the manager in collection activities including but not limited to making phone calls and delivering door to door notices

• Minimum Education High School
• Minimum Experience 1 2 Years
• Minimum Field of Expertise Secretarial or specialized clerical including some administrative experience
• Preferred Education Bachelors Degree
• Preferred Experience 3 Years
• Preferred Field of Expertise Combined secretarial and administrative experience in a business environmentCAHP