Executive assistant
Listed on 2026-08-15
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Administrative Management -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Executive Assistant
We are looking for a sharp, proactive, and highly execution-oriented Executive Assistant to work closely with our CEO in a fast-paced robotics and AI startup. This role combines executive support, cross-functional coordination, and hands-on execution. The ideal candidate learns quickly, exercises strong judgment, and is comfortable taking ownership in a dynamic environment.
Responsibilities
- Work closely with the CEO to drive priorities forward, coordinate across teams and external stakeholders, and ensure important initiatives receive timely follow-through.
- Own day-to-day executive support and coordination, helping the CEO stay organized and focused on the highest-priority work.
- Conduct research, synthesize information, prepare materials, and support decision-making and communications.
- Take ownership of special projects and operational tasks, independently driving them from request to completion.
- Support essential office and administrative operations as needed in a hands-on startup environment.
- Leverage AI and automation to streamline workflows, reduce repetitive work, and improve operational efficiency.
Requirements
3–5 years of experience in executive support, business operations, consulting, startups, or another high-intensity environment.
Sharp, resourceful, and a fast learner, with strong judgment and problem-solving ability.
Highly execution-oriented with strong ownership; able to turn loosely defined requests into concrete results.
Excellent organization, communication, and stakeholder-management skills, with strong attention to detail.
AI-forward mindset, proactively using AI and automation to work smarter and improve processes.
Comfortable with ambiguity, changing priorities, and the hands-on nature of an early-stage startup.
(If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).