General Affairs Specialist​/Office Manager

Role Description The General Affairs Specialist/Office Manager at SUNA is a full-time, on-site role based in Fremont, CA. This role is responsible for overseeing daily office operations, including managing office supplies, coordinating maintenance and repair of office equipment, and ensuring a safe, organized workspace. The position handles administrative tasks such as scheduling meetings, preparing documents, processing mail, and supporting internal reporting.

The role also includes serving as a primary point of contact for employees and visitors, coordinating vendors and service providers, and assisting with basic HR and general affairs tasks such as onboarding logistics and office policy communication. The General Affairs Specialist/Office Manager collaborates with leadership to improve office processes, supports company events and meetings, and ensures consistent, professional customer and employee experience within the office.

Qualifications

• Strong Communication and Customer Service skills, with the ability to interact professionally with employees, vendors, and visitors.
• Proficiency in Administrative Assistance and Office Administration, including scheduling, documentation, and coordinating day-to-day office activities.
• Hands-on experience with Office Equipment management, including basic troubleshooting and coordination with service providers.
• Excellent organizational and time-management skills, with attention to detail and the ability to prioritize multiple tasks.
• Comfort with common office software (e.g., Microsoft Office or Google Workspace) and willingness to learn new tools as needed.
• Ability to work on-site in Fremont, CA, demonstrating reliability and a strong sense of ownership over office operations.
• Prior experience in office management, general affairs, or administrative coordination is preferred.
• Associate or bachelor’s degree in Business Administration, Office Management, or a related field is beneficial but not strictly required.

Excellent written and verbal communication skills, proficient in English, ability to understand and speak Chinese for both will be an added advantage.

Educational Background:

Bachelor's degree in Business Administration, Management, Human Resources, or a related field preferred; equivalent relevant professional experience will also be considered.

Approximately 2–4 years of experience in office administration, general affairs, HR support, recruiting, office management, or a related role preferred.

For reference, the salary range for this role depending on experience and relevant qualifications is between USD 70,000/year to USD 100,000/year.