Operations & Business Development Coordinator

- We Are Hiring -

Operations & Business Development Coordinator

Part-Time
· 20 hrs/week
· Contract (1099)
· Bay Area preferred
· Remote-flexible

Bilingual EN / ZH Required
· Life Science Background Preferred · $35-55/hr

Who We Are

Gene Era Bio-Aid, Inc. is an American laboratory consumables manufacturer headquartered in Fremont, California. We produce high-performance Plastic Laboratory Consumables/ Nucleic Acid Extraction Kits, Functional Tips (mixing, concentration, purification) / Pathogen Detection Kits/ OEM & Contract Manufacturing - manufactured in the USA and shipped to research laboratories, biotech startups, CROs, and distributors across the country.

Aurulab™ is our end-user brand, serving scientists and lab managers directly with a focus on precision, speed, and workflow integration. Our platform, iLabCore™, is being built to combine consumables procurement with AI-powered protocol generation, grant proposal writing assistance, and a lab community network.

We are at an early and consequential stage. The decisions made in the next twelve months will shape the company for years. We are looking for someone who understands what that means - and who is energized by it, not unsettled by it.

The Role

What This Position Is - In Plain Language

The founder has a clear strategy and makes the key decisions.

What is missing is someone who ensures those decisions actually happen:

who tracks every open thread without being asked,

who follows up on every email that didn’t get a reply,

who prepares the first draft of every document,

and who keeps operations moving forward while the founder focuses on

product development, partnerships, and investors.

If you have spent years in life science - in distribution, sales,

BD, or operations - and you know what it feels like when things fall

through the cracks because no one was watching,

this role exists to prevent exactly that.

This is a part-time contract position (approximately 20 hours per week) with a clear path to full-time as the company grows. You will work directly with the founder and have broad visibility into every aspect of the business.

• Monitor and triage all incoming business emails; draft responses for founder review, or reply directly within agreed scope
• Maintain a live action tracker covering all open items: distributor follow-ups, sample shipments, attorney tasks, domain and trademark filings, patent status
• Prepare a brief daily priorities note (three items maximum) so the founder begins each day knowing exactly what requires attention

• Follow up with distributors and mini-dealers who have not responded to outreach; log all contact attempts and outcomes in CRM
• Coordinate sample pack preparation and shipment: label, pack, arrange courier, confirm delivery, send follow-up note to recipient
• Support Field Associate recruitment: post listings, screen applications, schedule initial calls
• Prepare a one-page weekly progress summary covering: distributor pipeline, Field Associate pipeline, product and patent status, upcoming deadlines

• Register conference attendance (SLAS, ASHG, Pittcon, AACC); book travel and accommodation; track exhibitor deadlines and material submission dates
• Coordinate with patent attorneys and trademark counsel: transmit documents, track filing status, maintain a legal deadline calendar
• Conduct targeted research on specific topics (distributor backgrounds, conference attendee lists, competitor product updates) and deliver a concise written summary - not a data dump
• Assist with investor-facing materials: formatting, proofreading, sourcing supporting data
• Manage routine vendor relationships: printing suppliers, courier accounts, office supply procurement

You follow through. Every time. Without being reminded.

If you send an email on Monday and receive no reply by Thursday,

you send a follow-up on Friday - and you log both attempts.

This is not a skill that can be trained in a month. It is a habit.

We need someone who already has it.

• Eight or more years of professional experience, ideally in life science, laboratory products, scientific distribution, biotech,…