Payroll Administrator

Description We are looking for an experienced Payroll Administrator to oversee payroll operations in Fremont, California. This role requires a detail-oriented individual with a strong background in payroll management, account reconciliations, and compliance with multi-state regulations. The ideal candidate will ensure accuracy and efficiency in payroll processes while supporting related financial tasks.

Responsibilities:

- Process full-cycle payroll for a workforce of approximately 240 employees, including 100 contract staff.

- Manage multi-state payroll operations to ensure compliance with varying state regulations.

- Conduct thorough reconciliations of accounts, including credit card transactions, bank statements, and ledger balances.

- Verify the accuracy of payroll data and resolve discrepancies promptly.

- Handle payments reconciliation and ensure timely processing of employee compensation.

- Maintain and renew business licenses, monitor sales tax obligations, and oversee insurance documentation.

- Utilize ADP Workforce Now and Net Suite for payroll processing and financial reporting.

- Prepare detailed reports on payroll activity and account reconciliations for management review.

- Collaborate with internal teams to address payroll-related inquiries and provide support.

- Ensure adherence to company policies and government regulations in all payroll activities. Requirements - Minimum of 2 years of experience in payroll administration, including full-cycle payroll.

- Proficiency in multi-state payroll processing and familiarity with compliance requirements.

- Expertise in using ADP Workforce Now and Net Suite for payroll and financial tasks.

- Strong skills in account reconciliations, including bank, credit card, and ledger accounts.

- Demonstrated attention to detail and ability to ensure data accuracy.

- Experience managing payroll for medium-sized organizations (101-500 employees).

- Knowledge of sales tax, business licenses, and insurance-related processes.

- Excellent organizational and communication skills to manage multiple priorities effectively.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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