Project Manager, Operations Manager, Program ​/ Project Manager

Position Title: Project Manager

Location: Fremont, CA 94538, USA

Job Category: Project Management

Requisition Number: PROJE
001195

Position Type: Full-Time

Job Location Type: Hybrid

Description:

PIVOT INTERIORS

Our organization includes a strategic team of big thinkers and creatives who truly work interdependently. Whether designing projects for our innovative clients, developing multi‑pronged marketing strategies, or delivering a preeminent customer experience, we are constantly finding ways to underscore our promise to partner with our clients to make inspiring spaces that unlock their people’s greatest potential. The pace is fast, and the learning is constant…but as part of a team this driven, the possibilities are endless.

Pivot creates workplace environments to enable people to do their best work as a Project Manager, you are responsible for managing small to medium projects from beginning to completion with an emphasis on cost‑effectiveness and customer service. Works in situations that are fast paced with frequent deadlines, constant interruptions, and changing priorities. Plans, directs and coordinates assigned project activities to ensure that project goals or objectives are accomplished within the prescribed time frame and budget.

• Manage small to medium size projects and assist senior team members on large projects identifying project phasing needs and gathering scope information.
• Schedule planning meetings and collect necessary project details. Review project documentation with support from the team to understand the project scope.
• Perform site verifications to document path of travel, elevator conditions, site readiness to receive furniture, and documenting findings.
• Write the scope of work & project description to provide required detailed information to ensure clarity and understanding for lead installation personnel.

• Monitor project execution to ensure it aligns with the quoted scope of work. Document and resolve any discrepancies to scope.
• Assist with pre‑installation inspections by documenting findings and reporting issues to client and project team.
• Participate in final walk‑throughs, prepare punch lists, and follow up on resolutions to ensure timely closure of all punch list items.

• Attend client and trade (OAC) meetings to ensure logistics are coordinated with key stakeholders and other trades.
• Ensure that client and key stakeholders receive regular updates on project timelines and progress.

• Assist in reviewing specifications and identifying potential issues with the guidance of senior staff.
• Participate in updating project schedules.
• Communicate and document any scope or schedule changes. Present change orders to client and obtain approval on additional costs.
• Other duties as assigned.

• A high school diploma or GED plus a bachelor’s degree in construction Mgt, Interior Design, Engineering, or Facilities Mgt from a four‑year college or university; or an equivalent combination of education and experience.
• Knowledge of commonly used concepts, practices, and procedures.
• Experience with instructions and pre‑established guidelines to perform the functions of the job.
• Experience with operations database, as well as previous working experience with Microsoft Word, and Excel.

The Project Manager customarily directs and coordinates the actions of multiple supporting positions within the project team.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and/or governmental regulations. Ability to read and analyze architectural drawings and blueprints. Ability to write reports and general business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and…