Contracts Clerk

Overall responsibilities include the handling and processing all paperwork for new vehicle sales and leases; this includes the contract, financing, payoffs, trade-in, receivables, after-market products, rebates and extended warranties, etc.

• Post all deals into accounting
• Package deals and send to banks
• Make payoffs on trade-ins, if applicable
• Payoff flooring
• Record and receipt EFTs
• File deals
• Verify all gross and accounting
• Verify due bills and additions for accuracy
• Prepare checks for vehicle trades
• Cut checks for insurance binders
• Compute commissions for sales departments: F & I Managers, Assistant Sales Managers and Sales Consultants for payroll commissions
• Responsible for completing IRS 8300 Form worksheet on every deal
• Reconcile assigned schedules on a weekly and monthly basis
  • Reserve statements from banks and FMCC
  • Insurance, vehicle receivables and due bill
  • DMV license account
  • Used vehicle inventory
  • Wholesale receivables
• Post manual general journal vouchers if necessary
• DMV
  • Transferring of used vehicle report of sales and supporting documents
  • Registering and plating new car sales, if applicable
  • Log report of sales numbers for new and used vehicles
  • Work bundles when DMV returns the completed bundles. Mail refund check or bill customers (whenever required) for additional fees
• Used Vehicle Inventory / Remarketed Inventory
  • Enter internals on car jackets and bring totals forward. File copies in jackets, compare unit inventory cost to total jackets
  • Stock in purchases
  • Assign stock numbers for inventory jackets and keep ample supply on hand for sales department
• Wholesaled Vehicles
  • Record sales in used vehicle log
  • Complete wholesale report of sale
  • Prepare title and payment from wholesalers
  • Call on titles if not received when there is a payoff
  • Follow up on missing documents, if required