Accounts Payable Specialist

Posted Thursday, July 9, 2026 at 10:00 AM

The Accounts Payable (AP) Specialist is responsible for managing and processing the company’s invoices and payments accurately and on time. This role ensures compliance with company policies, maintains vendor relationships, and supports accurate financial reporting.

• Process vendor invoices, expense reports, and payment requests accurately and timely
• Match invoices with purchase orders and receiving documents (2-way/3-way matching)
• Verify invoice accuracy, coding, approvals, and compliance with company policies
• Reconcile vendor statements and resolve discrepancies or payment issues
• Maintain accurate AP records and documentation
• Respond to vendor and internal inquiries professionally and promptly
• Assist with month-end and year-end closing activities
• Support audits by providing required documentation and explanations
• Ensure compliance with accounting standards and internal controls
• Resolve purchase order, contract, invoice, or payment discrepancies and documentation.
• Perform other duties as assigned by management.

• Must have the ability to get along with co-workers, management personnel, customers, vendors, and employees in accordance with the company policies and working rules while ensuring a harmonious and conducive work environment.
• High attention to detail and strong organizational skills.
• Excellent regular full-time attendance in support of company objectives.
• Ability to handle confidential information.
• Ability to work independently while managing multiple priorities.
• Strong communication and problem-solving skills.
• Experience working in a fast‑paced or multi‑entity environment.
• Strong understanding of AP processes.
• Basic computational skills required.
• Simple math reasoning required.
• Proficient in using various PC‑based software packages including Microsoft Word, Excel or similar work processing/spreadsheet software.
• Experience with an ERP system is required;
  Dynamics 365 is a plus.
• Must demonstrate good judgement when carrying out duties as assigned.

• 2+ years of accounts payable or general accounting.
• High School Diploma or equivalent.

English is required as the spoken and written language.

• Competitive pay and incentive programs.
• Medical, dental, and vision benefits.
• Generous paid time off, sick days & holidays.
• Retirement plans.
• Personal well‑being and professional growth programs.

The Company will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and California’s Fair Employment and Housing Act.

The Company is an equal employment opportunity employer.

• Sitting/Standing/Walking:
  Office personnel spend about 75% of their workday sitting at their desk while performing computer or manual accounting and other clerical duties.
• Lifting/Carrying:
  Office personnel rarely carry items weighing over 15 to 20 lbs during the course of a workday. Most items would be files or documents weighing less than 10 lbs, and most would be carried short distances. They are directed to seek assistance for heavier items such as a full box of photocopy paper.
• Pushing/Pulling:
  Office personnel may occasionally push or pull files, stacks of documents, or boxes of documents, which may be in files or on shelves at any height during the course of a workday. They are directed to seek assistance for anything heavy.
• Squatting/Kneeling/Bending/Stooping:
  Office personnel frequently squat or kneel to retrieve and replace files and documents in file drawers or on lower shelves during the course of each workday.
• Twisting/Turning:
  Office personnel extensively twist, turn and move their head, neck, shoulders, arms and hands at various angles performing heavy computer input, and comparing information from their computer monitor with paper documents. While standing or sitting at their workstation, they occasionally twist or turn to retrieve or replace something from an area beside their workstation.
• Climbing/Balancing:
  Office personnel may need to walk up and down stairs several times throughout a day. Office personnel may occasionally walk on uneven surfaces.
• Reaching:
  Office personnel may reach overhead to retrieve or replace files or documents on high shelves.
• Grasping/Manipulating:
  Office personnel need full range of motion in both hands for heavy computer input and for using other office equipment including calculators, typewriter, fax machines as well as for sorting through and organizing large stacks of documents.

The pay range is listed below and represents our good faith estimate upon hire. The final offer will depend on factors such as the candidates experiences, skills, and qualifications.