Cash Disbursement Specialist

Job Description

Job Description

Make a Real Difference, Every Single Day

As a nonprofit leader in aging, Eskaton helps people live well, longer — with trusted guidance at every stage. We believe aging should be a vibrant, supported, and celebrated journey, not an experience to face alone. For over 55 years, Eskaton has been a cornerstone of Northern California, growing a network of 23 communities dedicated to older adults and the people who care for them.

When you join us, you're not just starting a job. You're stepping into a career where your work creates a real impact on people's daily lives and strengthening the communities we call home.

We Invest in You (Because You Invest in Others)

We know that to take great care of our residents, we must take great care of you. We are genuinely committed to your health, your happiness, and your future. That’s why we offer:

• Financial Security: Competitive pay and a 401K matching program to help you plan for your own future.

• Total Wellbeing: Comprehensive benefits that support your physical and mental health.

• A Place Where You Belong: We celebrate diversity and equity across the entire aging spectrum, ensuring every team member feels seen and valued.

Our DNA (Core Values)

We’re looking for people who align with our mission and want to grow with us:

• Welcoming: You’re a natural at creating warmth and a sense of belonging for everyone you meet.

• Bring (Y) our Best: You take pride in your work and strive for excellence in the "little things" and the "big things" alike.

• Empowerment: You don't wait for permission to do the right thing. You step up, take ownership, and lead with initiative.

• Growth: You’re a lifelong learner who seeks consistent improvement and sustainable growth.

Essential Job Functions

• Ensuring bills and payroll are paid in a timely and accurate manner while adhering to departmental procedures.
• Reviews for proper approvals and account numbers.
• Reviews and prepares checks for mailing.
• Establishing and maintaining relationships with new and existing vendors.
• Contacts vendors to resolve problems and reconciles vendor statements.
• Manages accounts payable using accounting software and other programs.
• Handling accounts payable for separate entities and vendors.
• Maintains payroll files and individual employee files for new hires, revisions, deductions, garnishments, benefit accruals, and terminations.
• Checks and audits timekeeping records and payroll input documents for conformance with wage and hours standards and company policies.
• Maintains records, recording the accumulation and use of vacation, miscellaneous leaves of absence, including computation of major sick benefits integrated with benefits paid by State Disability Insurance.
• Completes payroll related correspondence, including employment verifications for government agencies etc., and correspondence with employees and business office staff regarding payroll issues.
• Prepares various spreadsheets related to operations of the payroll department. Assists in preparation of state and federal payroll tax deposits.
• Assists in data collection and research projects for Human Resources and facility staff.
• Assists accounting staff in resolving General Ledger problems and reconciliation of payroll checks to bank statements.
• Responsible for thorough understanding of payroll and automated time and attendance systems, and thorough understanding of wage and hour laws and laws government deductions and garnishment of employee wages.

Other Job Functions

• Models and embodies Eskaton’s core values, including:
  • Creating a sense of warmth, welcoming and belonging for all
  • Fostering excellence in everything we do
  • Seeking consistent improvement, learning and sustainable growth
  • Stepping up, taking ownership and leading with initiative
• Fully…