Accounts Payable Specialist

POSITION STARTS OUT AS A CONTRACT ROLE FOR A FEW MONTHS COVERING A LEAVE OF ABSENCE!

Job Title:

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages and processes company invoices and payments accurately and on time. This role ensures adherence to company policies, supports accurate financial reporting, and maintains strong relationships with vendors and internal stakeholders. The specialist contributes to smooth accounting operations by handling invoice processing, issue resolution, and supporting closing and audit activities.

Responsibilities

+ Process vendor invoices, expense reports, and payment requests accurately and in a timely manner.

+ Match invoices with purchase orders and receiving documents using 2-way and 3-way matching procedures.

+ Verify invoice accuracy, including coding, approvals, and compliance with company policies and procedures.

+ Reconcile vendor statements regularly and resolve discrepancies or payment issues promptly.

+ Maintain accurate and organized accounts payable records and documentation.

+ Respond to vendor and internal inquiries in a professional and timely manner.

+ Assist with month-end and year-end closing activities related to accounts payable.

+ Support internal and external audits by providing required documentation, reports, and explanations.

+ Ensure compliance with accounting standards, internal controls, and established financial processes.

+ Resolve purchase order, contract, invoice, or payment discrepancies and maintain appropriate documentation.

+ Prepare and run accounts payable reports as needed to support finance and management.

+ Perform other duties as assigned by management to support the finance and accounting team.

Essential Skills

+ At least 1 year of accounts payable experience.

+ Hands-on experience with accounts payable and invoice processing.

+ Proficiency with 2-way and 3-way matching of invoices, purchase orders, and receiving documents.

+ Strong data entry skills with a high level of accuracy and attention to detail.

+

Experience with purchase order processing and reconciliation.

+ Working knowledge of accounting and finance principles related to payables.

+ Proficiency with Microsoft Excel, including the use of pivot tables.

+ Proficiency with Microsoft Office applications.

+ Experience using ERP or accounting systems such as SAP and Oracle for accounts payable and receivable.

+ Ability to code invoices correctly to appropriate accounts and cost centers.

+ Strong customer service skills for interacting with vendors and internal stakeholders.

+ Ability to produce and interpret accounts payable and invoice-related reports.

Additional

Skills & Qualifications

+

Experience with both accounts payable and accounts receivable functions.

+ Familiarity with three-way matching and related controls in a finance environment.

+

Experience with invoice reconciliation and resolving invoice discrepancies.

+ Comfort working with financial data and supporting broader finance and reporting activities.

+ Ability to manage multiple tasks and deadlines in a structured office setting.

+ Strong communication skills, both written and verbal, for clear interaction with vendors and colleagues.

Work Environment

This role is based in an office setting with a standard full-time schedule, typically Monday through Friday from 8:00 a.m. to 5:00 p.m. or 7:00 a.m. to 4:00 p.m. The position involves regular use of computers, Microsoft Office (including Excel), and accounting systems such as SAP and Oracle to process invoices, perform reconciliations, and generate reports. The dress code is business attire, and jeans are not permitted.

The environment supports focused, detail-oriented work and regular collaboration with finance team members and other…