Program Assistant - Business Department

The Program Assistant for the Business Department in the School of Graduate and Professional Studies plays a key role in supporting students, faculty, and department leadership. This position is responsible for coordinating daily office operations, providing administrative support, and helping ensure the smooth delivery of graduate business programs.

The ideal candidate is organized, detail-oriented, and enjoys working in a collaborative, fast-paced academic environment. This is an excellent opportunity to contribute to the success of future business professionals while gaining valuable experience in higher education.

In addition to meaningful work and a supportive team environment, this position offers competitive compensation, a comprehensive benefits package, and opportunities for professional growth and development.

• Provide administrative support for search committees by scheduling meetings, making arrangements for candidates (zoom or in person), ensuring committee members have access to materials, etc.
• Create, provide, and process agreements for adjunct faculty;
  All agreements should be processed one week before classes start.
• Provides initial training on various systems to adjunct faculty.
• Be the point of contact for adjunct faculty and direct them appropriately.
• Adjunct payout processing.
• Collect, place, and monitor book orders.
• Prepare invitations, manage logistics, and take minutes for the department.
• Monitor course enrollments and alert faculty and leaders about the need to add or cancel classes.
• Maintain and create course class offerings in Colleague for each semester.
• Initiate payments, track receipts, and reimbursements.
• Support faculty in the organization and implementation of student events and activities.
• As needed, support faculty in communicating with students and tracking student activities.
• Support faculty in the organization and implementation of community events and activities.
• Collect syllabi from faculty on a semester basis.
• Maintain files on SharePoint for the department.
• Initiate maintenance requests as needed.
• Order office supplies for programs when needed.
• Support accreditation processes.
• Retrieve and sort departmental mail.
• Travel to various regional sites as needed.
• Process IDEA Evaluation Summary Report
• Assist and attend academic events.
• Participates in required training.
• Demonstrate a commitment to serving and inspiring students and colleagues in a context of a Christian University, integrating your Christian faith into your role and responsibilities.
• Embrace the mission, vision, and values of Fresno Pacific University, affirm the FPU Faith Expectations, and support the ideals and practices articulated in "The Fresno Pacific Idea".
• Uphold and advance Fresno Pacific University’s commitment to Christ-centered higher education, holistic student development, and serving diverse communities.
• Complete tasks timely with work that is comprehensive, complete, and accurate
• Communicates clearly, listens attentively, and seeks to understand others
• Collaborates productively with colleagues of varying skillset
• Other job duties as assigned

• One to two years of office experience minimum, including Microsoft 365 programs.
• Excellent Customer service.
• Willingness to assist in various tasks as they arise.
• Able to complete confidential tasks.

• Indoors in a normal office environment with little exposure to excessive noise, dust, fumes, vibrations, and temperature changes at least eighty percent (80%) of the time.
• Frequent computer use at a workstation, up to eight hours per day.
• Frequently work at a fast pace with unscheduled interruptions.
• Drive personal or University vehicles to appointments.
• Public contact position requiring professional apparel, personal hygiene, and grooming.

• This position typically functions indoors in an office environment with light to moderate noise associated with business office equipment. The position may involve travel for meetings and events.
• While performing the duties of this job, the employee is regularly required to: remain in a stationary position 80 % of the time, be able to move about inside the office to access file cabinets/office machinery etc., operate a computer and keyboard and other office productivity machinery such as calculators/copy machines/printers. The employee is occasionally required to position self to reach items on the floor and in high cabinetry.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. Employee must be able to communicate with others to exchange information including both over the telephone and in-person communication with callers and community members and be able to read a computer screen and paper documents.
• Reasonable accommodations for those with disabilities will be provided in accordance with law.

$$35,360–$42,640 is the starting annual salary for this role and reflects what Fresno Pacific University reasonably expects to pay for this position. Actual…