Coordinator, Office Services

Overview

Baker Tilly is a leading advisory, tax, and assurance firm with a global presence in major U.S. regions and international financial centers including New York, London, San Francisco, Los Angeles, Chicago, and Boston. The firm operates under an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, and its entities provide professional services, tax, and business advisory services.

The Office Services Coordinator provides general clerical and administrative office support, assisting daily office and operational needs of the business.

• Works closely with the Office Services Manager on a daily basis to ensure an organized office and assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• File, fax, scan, print and assemble documents; assist with entering office expenses such as messenger services and invoices.
• New‑hire set‑up: assign office or cubicle, retrieve name plates, create IT tickets, obtain new‑hire photo, badges, keys, supplies, and organize/clean out offices of exiting team members.
• Ensure training rooms and conference rooms and overall office space are clean and organized; assist in setting up or breaking down tables, furniture, etc.
• Schedule meetings and appointments; prepare conference rooms; provide reception coverage.
• Order and stock office supplies, stationery and breakroom supplies (coffee, soda, snacks).

• High school diploma or GED required; high school diploma preferred.
• 0 to 1 year of relevant experience required.
• Proficiency with Microsoft Office suite.
• Experience with office machines (fax, high‑speed copier, multi‑line phone, calculator) preferred.
• Excellent customer service and client‑focused skills.
• Excellent organizational skills and ability to manage competing priorities.
• Detail oriented; ability to follow directions/procedures and prioritize calls and visitors.
• Ability to work independently and follow directions and procedures.
• Ability to work overtime and weekends as needed.

The pay rate range for this position is $22.00 to $29.00 per hour. Compensation is influenced by applicant skills, experience, qualifications, and geographic location. Baker Tilly offers a comprehensive compensation and benefits package.

Baker Tilly is an equal‑opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.