Academic Records Coordinator; ASC

Academic Records Coordinator (Administrative Support Coordinator I) Compensation and Benefits

Anticipated Hiring Salary Range: $4,047 – $4,211 per month (Steps 1–3)

Full CSU Classification Salary Range: $4,047 – $5,896 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

This position offers a comprehensive benefit package that includes medical, dental, and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays per year. Eligible employees can also participate in the fee waiver education program.

Under the general supervision of the University Registrar and Assistant Registrar of Academic Records, the coordinator performs a wide range of moderate to complex clerical and technical assignments. Responsibilities include processing retroactive withdrawals, academic standing updates, student information updates, enrollment verifications, grade corrections, incomplete grade extensions, and other student record or grade related forms. The role also provides customer service to faculty, staff, students, and the general public, and assists the Assistant Registrar of Records with incoming and outgoing electronic transcript processing.

• Ability to communicate clearly both orally and in writing and draft/compose correspondence and standard reports.
• Excellent interpersonal skills at all levels with the ability to work effectively as part of a team and with others both within and outside the university.
• Learn and interpret a wide variety of complex policies and procedures and support the mission of the department, school, and university.
• Independently organize and prioritize multiple work assignments and projects.
• Use and quickly learn new office support technology systems and software packages.

• Completion of a high school diploma, technical/vocational program, or their equivalent combined with three years of general office experience.

California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition, and covered veteran status.

Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.

Per the CSU COVID‑19 Vaccination Policy, it is strongly recommended that all employees who are accessing office and campus facilities follow COVID‑19 vaccination recommendations adopted by the U.S. Centers for Disease Control and Prevention and the California Department of Public Health applicable to their age, medical condition, and other relevant indications. Questions may be sent to hr.

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.

The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.

Fresno State is a tobacco-free, smoke-free and vapor-free campus.

Fresno State is not a sponsoring agency for staff or management positions (e.g. H1‑B Visas).