Project Coordinator

Essential Duties & Responsibilities

• Set up all retrofit and automation jobs
• Scheduling person – work with Project Manager and Superintendent to keep shifts updated
• Develop and maintain all project folders in Share Point
• Attend job, project review and manpower scheduling meetings – responsible for meeting minutes and documenting tasks assigned by management in Planner
• Coordinate purchase of necessary supplies, equipment, and services from appropriate sources
• Maintain and follow a strong safety program
• Issue and enter all POs and subcontracts required for retrofit projects
• Liaison with A/P department regarding invoices, vendor holds, PO cost discrepancies and subcontracts
• Review and approve vendor and subcontractor invoices monthly
• Enter all retrofit weekly timecards and manage payroll issues with the payroll department
• Liaison with payroll department for all certified payroll issues
• Process all required permits and pull in person from cities as needed
• Prepare and submit certificates of insurance
• Prepare Submittal Manuals as required
• Obtain Payment & Performance Bonds if required by customer
• Prepare any close‑out documents requested and Operation & Maintenance Manuals if required by customer
• Initiate Warranty Letters when required
• Assist the Project Manager with billings for jobs in process and any required Pay Applications by the customer
• Assist the Project Manager with WIP Reports for the end‑of‑month review
• Support all Project Managers with daily requirements

• Bachelor's degree in business administration or equivalent work experience
• A minimum of three (3) years of experience in back‑office support in the Construction field
• Strong background with Construction forms and permits necessary
• Strong administrative skills
• Computer literate in Microsoft products
• Excellent verbal and written communication skills
• Ability to coordinate and work well with others
• Ability to work independently or as a member of a team
• Ability to adapt to ever‑changing priorities

We are an Equal Opportunity Employer/Veteran/Disabled

Compensation Range: $32 - $37 per hour

Medical, dental, and vision coverage; health savings and flexible spending accounts; life insurance; disability; 401(k) Savings Plan;
College Coach and employee assistance program.