Operations Assistant

Job Description

CCME, Inc. is seeking an experienced and highly organized Office Manager to oversee daily office operations and administrative functions while supporting the President. This role is responsible for managing office systems, coordinating administrative processes, and supervising administrative support staff to ensure efficient and professional operations across the organization.

The Office Manager will serve as the central point of coordination for office management, human resources administration, financial support functions, and fleet and facility operations. This role requires strong leadership, organizational, and problem‑solving skills, along with the ability to manage multiple priorities and maintain strict confidentiality. The Office Manager will work closely with the President and management team to support operational needs and ensure that administrative processes run smoothly.

• Oversee the daily operations of the office and ensure administrative systems function efficiently.
• Supervise and provide guidance to the Administrative Assistant, delegating tasks and ensuring completion of administrative responsibilities.
• Develop and maintain office procedures, workflows, and organizational systems to improve efficiency.
• Serve as the primary point of contact for internal administrative operations.
• Coordinate office communications and ensure timely dissemination of important information.
• Maintain company records, contracts, and documentation systems.
• Maintain strict confidentiality with sensitive company and employee information.

• Provide high‑level administrative and operational support to the President.
• Coordinate leadership meetings, prepare agendas, and ensure follow‑up on action items.
• Support company leadership in planning meetings, events, and external engagements.

• Oversee the employee onboarding process and ensure completion of required documentation.
• Manage administration of company benefits including medical, dental, and vision programs.
• Coordinate communication with benefits providers and distribute employee announcements regarding enrollment or policy changes.
• Ensure employee records and documentation are maintained accurately and securely.
• Coordinate with accounting to support payroll, invoicing, and general financial administration.
• Review and oversee invoicing processes and assist with accounts receivable and payable coordination.
• Ensure administrative documentation related to financial processes is organized and maintained.

• Oversee company fleet management including vehicle maintenance schedules, insurance documentation, and mileage reporting.
• Coordinate with insurance providers to add new drivers and maintain accurate records.
• Ensure company vehicle documentation, maintenance records, and accident reports are properly maintained.
• Oversee upkeep of the Fresno office including coordination of supplies and service providers.
• Confer with real estate brokers regarding potential office space and facility needs.

• Ensure business licenses, permits, and related documentation remain current and compliant.
• Maintain organized records of regulatory and operational documentation.
• Assist leadership with administrative preparation for audits, reporting, or operational reviews.
• Prepare and send professional service agreements to sub‑consultants prior to the start of work for each project.

• Support special projects and operational initiatives as directed by the President.
• Operate company vehicles as needed for company travel or errands.

The ideal candidate will bring a combination of administrative leadership experience, operational oversight, and strong organizational skills. Key qualifications include:

• Office Management
  
  Experience:
  
  Demonstrated experience managing office operations and administrative systems.
• Leadership & Supervision:
  Ability to supervise administrative staff and coordinate workflow across office functions.
• Strong Organizational
  
  Skills:
  
  Ability to manage multiple priorities and maintain…