Administrative Assistant

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Fresno office. This role serves as the first point of contact for visitors and provides administrative, clerical, and reporting support to ensure smooth day-to-day office operations. The ideal candidate is professional, dependable, and proficient in Microsoft Office applications, particularly Excel.

• Greet and assist visitors, employees, and vendors in a professional and friendly manner.
• Serve as the front-office point of contact and maintain a welcoming office environment.
• Create, maintain, and update reports, spreadsheets, and other documents using Microsoft Excel and Office applications.
• Perform accurate data entry and administrative record management.
• Organize, file, and maintain physical and electronic records.
• Sort, distribute, and process incoming and outgoing mail.
• Provide clerical and administrative support to office staff and leadership.
• Assist with light Accounts Payable (AP) functions, including processing invoices and maintaining financial records.
• Support various office projects and administrative tasks as needed.

• Proven experience in administrative support, office administration, or a related role.
• Strong proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
• Excellent computer and data entry skills with a high degree of accuracy.
• Strong organizational and time-management abilities.
  
  Ability to manage multiple priorities in a fast-paced environment.
• Professional verbal and written communication skills.
• Detail-oriented with strong problem-solving capabilities.

• Experience supporting Accounts Payable or similar financial administrative functions.
• Experience maintaining spreadsheets, reports, and office records.
• Previous front desk, receptionist, or customer-facing administrative experience.

Contract position based out of Fresno, CA. Fully onsite.

The pay range for this position is $18.00 - $21.00/hr.

Benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This position is anticipated to close on Jul 16, 2026.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information, or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.