Office Manager

Office Manager (JN - Fresno, California

In this role you will support executive‑level management, ensuring seamless operations for the team.

Ultimate Staffing Services requires a highly organized Office Manager to facilitate executive‑level support and office operations.

• Manage and organize the executive's calendar, schedule meetings, and coordinate travel arrangements.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle confidential information with discretion and professionalism.
• Assist in the preparation of reports, gathering and analyzing data as needed.
• Coordinate and facilitate communication between the executive and internal/external stakeholders.

• Maintain office organization and manage office supplies inventory.
• Oversee office operations and procedures to ensure efficiency and productivity.
• Organize and coordinate meetings, conferences, and company events.

• Support the planning and execution of special projects as directed by the executive.
• Track project progress and provide regular updates to the executive.
• Assist in developing project documentation and maintaining project files.

• Respond to phone calls and emails promptly and professionally.
• Maintain filing systems and ensure accurate record‑keeping.
• Perform general administrative duties to support the executive and the wider team.

• 2+ years of experience in an executive assistant or similar administrative role.
• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and problem‑solving skills.

Monday – Friday, 8:00 AM – 5:00 PM.

Competitive salary with opportunities for growth and development.

Salary Range: $55,000 – $65,000 per year.