Office Coordinator​/Executive Assistant -We Are Imago

Imago Part-Time Administrative Support

Employment Type:

Part-time

Salary Range: $20.00-$25.00 an hour

Are you someone who naturally brings order to a busy workday, helping turn ideas and meetings into organized tasks and clear next steps? Someone who loves coordinating schedules, office logistics, and daily priorities, making sure nothing falls through the cracks? Someone who takes initiative, anticipates daily administrative needs, and enjoys being the reliable presence that keeps the office running smoothly? Someone who thrives supporting a team, building positive workplace relationships, and keeping leadership organized and focused on what matters most looking for meaningful, flexible part-time work where your organizational skills directly support a mission that makes a difference?

What you'll do:

• Provide direct executive administrative support to leadership, including calendar management, scheduling, and travel coordination.
• Manage day-to-day office coordination, including welcoming guests, managing office supplies, vendor communication, and maintaining an organized workspace.
• Coordinate logistics for internal meetings, client workshops, and events, including room setup, tech readiness, materials preparation, and catering.
• Document action items during meetings and assist leadership with timely follow-ups across teams.
• Keep track of team task lists, project timelines, and administrative deliverables to ensure deadlines are met.
• Support basic client communication, incoming inquiries, and partnership coordination.
• Build and maintain simple administrative systems, file structures, and daily office workflows to keep operations running efficiently.
• Serve as a welcoming, organized, and reliable partner to leadership and the broader team.
• Meaningful part-time work that directly impacts how people show up in life and career.
• A supportive, creative, and fast-moving environment where your organization is deeply valued.
• Consistent opportunity to gain experience and learn about program design, educational partnerships, and mission-driven operations.