Administrative Coordinator

Job Summary

Administrative Coordinator opportunity in Fresno, CA for a detail-oriented professional who enjoys keeping operations organized, accurate, and on schedule. This full-time, temp-to-hire role supports a fire protection and safety services environment, working closely with technicians, project managers, and customers to ensure service calls, inspections, documentation, and invoicing are handled efficiently. This is a strong opportunity for someone with 1 to 2 years of administrative experience who wants to grow with a stable, service-focused organization.

The team offers structured onboarding, supportive leadership, and a clear path to take ownership of scheduling, documentation, reporting, and process improvement. Candidates who enjoy teamwork, customer communication, and maintaining organized systems will thrive in this role.

• Create, update, and manage work orders for service calls, inspections, repairs, and related field activity.
• Coordinate technician scheduling, dispatch, and customer updates to help ensure timely service delivery.
• Review, file, and maintain technician reports, project documentation, compliance packets, and closeout materials.
• Process invoicing for service calls, contracts, and completed work with accuracy and attention to detail.
• Maintain organized digital and physical filing systems that are audit-ready and easy to access.
• Support project managers and operations leadership with administrative tasks, reporting, and workflow coordination.

Pay: $22 per hour.

Job Type: Temp-to-hire.

Schedule:

Full-time.

Location:

Fresno, CA.

• Benefits provided include medical, dental, and vision coverage.
• Paid holidays, PTO, and sick leave.
• Career growth opportunities with structured onboarding.

• 1 to 2 years of administrative, coordinator, office support, dispatch, or customer service experience.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Accurate data entry, documentation, filing, and follow-up skills.
• Professional communication skills for working with customers, technicians, project managers, and internal teams.
• Ability to process work orders, reports, invoices, and service documentation with a high level of detail.
• Comfortable learning company systems, workflows, and scheduling tools.
• Reliable, proactive, and able to work independently after training.

• Experience supporting field technicians, service teams, inspections, repairs, or dispatch operations.
• Administrative experience in fire protection, safety services, security, construction, facilities, or a related service industry.
• Familiarity with service contracts, compliance documentation, closeout packets, or project administration.
• Experience maintaining both digital and physical filing systems.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants:
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.