Bilingual Executive Administrative Assistant; Eng​/Spa)

Bilingual Executive Administrative Assistant (Eng/Spa) Rivulis Irrigation - North America

Job Category

Overview

Description

Summary: Under direct supervision, this position is responsible for ensuring invoices are processed and delivered to customers timely. This position also provides administrative support to the HR Director Company President and others on the Leadership Team as necessary. This includes typing, filing, and scheduling, coordinating meetings and conferences, obtaining supplies, coordinating equipment maintenance and working on special projects.

Essential Job Functions (listing most important first):

• Process and email/mail customer invoices using SAP and MS Office
• General clerical duties including photocopying, fax and mailing.
• Assist with answering, screening and transferring inbound telephone calls.
• Maintain office supply inventory.
• Assist in scheduling travel and meetings for the Leadership Team.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Miscellaneous small projects as assigned.
• Receive and distribute U.S. Mail.
• Coordinate with IT on office automation (copiers, printers, phones, VM, e-mail, etc).

Education/

Experience:

BA or Associate's Degree in business or 4-8 years' experience in an administrative capacity.

Required Skills:

• Ability to use standard desktop applications such as Microsoft Office and intranet and internet functions.
• Working knowledge of database management tools.
• Excellent interpersonal and communication skills.
• Ability to work with all levels of internal management and staff as well as outside clients and vendors.
• Sensitivity to confidential matters.

Preferred

Skills:

Working knowledge of SAP and Business Warehouse.

Physical Requirements:

The physical demands and work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to fingers; reach with hands and arms; and talk to hear to answer the telephone and work on a computer. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally spend time in the warehouse standing on concrete with a noise level of loud.

Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
All customers and employees must follow safety protocols

Ability to commute/relocate:

• Fresno, CA:
  Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Excel: 4 years (Required)
• Microsoft Powerpoint: 4 years (Required)