Associate Project Manager

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Full Time Los Angeles, CA, US

5 days ago Requisition

Salary Range: $55,000.00 To $75,000.00 Annually

Reporting to the Project Manager (and supporting the CEO as needed), the Associate Project Manager assists in the planning, coordination, and execution of projects from concept through completion. This role is designed for a developing project manager gaining hands‑on experience in fabrication‑based projects, including retail build‑outs, special events, staging, theater, and fixture and furniture production.

The Associate Project Manager supports client communication, internal coordination, scheduling, budgeting, and documentation while progressively taking ownership of smaller projects or defined scopes within larger projects.

• Assist Project Managers with managing projects from kickoff through completion
• Track tasks, milestones, and deliverables across assigned projects
• Identify potential project risks or production challenges and elevate proactively
• Manage smaller projects or defined project scopes with increasing independence

• Support client communications, including meeting notes, follow-ups, and status updates

• Attend site visits as required and document venue conditions and logistical details
• Organize and maintain project documentation, drawings, schedules, and change logs

• Assist with tracking project budgets, labor hours, and expenses
• Help maintain production schedules and crew calendars
• Support purchase orders, vendor coordination, and expense reconciliation
• Assist with coordination of in-house fabrication and external vendors
• Support installation, load-in, and load-out logistics as needed
• Help ensure production quality, accuracy, and timeline adherence

• Participate in pre-production, kickoff, and internal alignment meetings
• Take meeting notes and track action items
• Support cross-functional team coordination
• Assist with post-event reconciliation of materials, tools, and inventory
• Support project close-out documentation and reporting

• Follow all company safety, quality, engineering, HR, and finance procedures
• Support company culture, values, and initiatives
• Maintain professionalism on job sites and with clients

• Prepare reports and documentation as requested
• Support productivity goals and continuous improvement efforts
• Participate in training and professional development opportunities

• 2–4 years of experience in project coordination, production, fabrication, events, construction, or related fields
• Basic understanding of fabrication, construction, or production workflows
• Ability to read and interpret drawings, blueprints, or shop drawings preferred
• Strong organizational skills with attention to detail
• Ability to manage multiple tasks and deadlines in a fast‑paced environment
• Willingness to travel and work nights and weekends as needed
• Familiarity with Sketch Up, Adobe Illustrator, CAD, or similar software is a plus
• OSHA 10 Certification is a plus or willingness to obtain
• Strong written and verbal communication skills
• Eagerness to learn, take initiative, and grow into a leadership role