Part-Time Events Bookkeeper, Contract Administrator

Job Summary

The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.

$25 per hour

20-25 hours per week

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department’s shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 2-4 years of experience in bookkeeping, financial administration, or contract management
• Experience in event management, hospitality, or a related industry is a plus
• Prior experience working with a small team or startup environment is beneficial

• Advanced Excel proficiency (90% of tasks require Excel usage)
• Strong knowledge and prior experience with Docu Sign, Pay Pal, , and other online payment platforms
• Experience with invoicing and billing processes
• Basic accounting experience preferred; ability to perform accurate calculations and draw logical conclusions
• Strong communication and relationship management skills
• Exceptional attention to detail and ability to follow up on assigned tasks
• Thrives in a fast-paced, small-team environment and demonstrates a strong team-player mentality
• Flexibility in schedule to address urgent inquiries outside of standard work hours

SoLa Impact offers a comprehensive benefits package that includes paid vacation, medical, dental, vision, and life insurance, as well as pet insurance, sick leave, 10 paid holidays, and bereavement days. This package is designed to provide employees with a range of important benefits that help to support their physical and emotional well-being, while also providing financial protection and peace of mind.

SoLa Impact is an Equal Opportunity Employer. SoLa does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.