HR Manager

Job Description: HR and Office Manager

Part-time | Approximately 15 hours per week | Remote with occasional in-person meetings | Southern California

Propedix is a private OTC consumer health and dermatology company developing products based on its DryStiK technology platform. Our flagship product, featuring our breakthrough anti-fungal and drying agent technology, launched in Q4, 2025, our 2nd product for Foot Anti – Perspirant and Deodorant launched in Q3 2026 and we have a pipeline of advanced OTC and Rx treatments in dermatology and health.

Driven by strong research and development, we’re delivering the next generation of health solutions. Our current selling channels are primary through e-commerce and we now are entering direct, retail and GPO omni-commerce selling.

Our approximately 20 employees and contractors work across the Boston, So. California, and NYC metro area.

We are seeking a hands-on HR and Office Manager to own the day-to-day people operations and administrative systems of a small, growing company. You will manage reliable payroll inputs, onboarding, employee records, recruiting coordination, benefits administration, compliance calendars, and office workflows. You will create clear processes that managers and staff can use as the organization grows. The role reports to the CEO, partners with the Controller and bookkeeper and other functional leaders and supervises a part-time administrative assistant.

The position may grow into a full-time role if desired and if business needs support it.

• Own onboarding and offboarding checklists for employees and contractors, including offer and engagement documents, new-hire forms, required notices, orientation, access and equipment coordination, and timely removal of access at departure.
• Maintain accurate, confidential personnel files, job descriptions, reporting lines, contact lists, and an employee and contractor roster; track probationary periods, anniversaries, training, and review cycles.
• Help managers establish consistent hiring, goal-setting, performance review, feedback, documentation, and employee relations practices; elevate sensitive or complex matters to the CEO and G&A team.
• Maintain and periodically update handbook, policies, forms, templates, and internal communications, coordinate staff announcements, meetings, and practical engagement initiatives.

• Coordinate payroll processing with the payroll provider, Controller, and bookkeeper: collect and check hours and approved changes, enter or transmit payroll inputs, review draft registers, resolve discrepancies, and meet payroll deadlines.
• Track time off, sick leave, holidays, reimbursements, and applicable leave administration; reconcile records with payroll and maintain clear approval and documentation workflows.
• Administer benefit enrollment, eligibility changes, renewals, and employee questions with brokers and vendors; reconcile contractor staff invoices. Also manage various state requirements.
• Maintain compensation records, salary and contractor rate changes, bonus and equity administration inputs as directed, and headcount and personnel expense reports; protect access to sensitive pay data.

• Partner with hiring managers to define roles and selection criteria, draft and post job descriptions, coordinate sourcing and screening, schedule interviews, and keep candidates informed.
• Organize interview feedback, reference and background-check steps where authorized, offers, and candidate records; help managers forecast staffing needs and maintain a practical hiring pipeline.

• Maintain a multi-state…