TEMPORARY Evaluation Specialist

TEMPORARY Evaluation Specialist

Salary: $32.12 - $39.51 Hourly

Location: Fresno City College, CA

Job Type: Permanent

Division: FCC Student Services

Job Number: -T

Closing:

Under general supervision, performs complex technical duties evaluating and analyzing student academic records to determine eligibility for degrees or certificates; serves as a technical resource in making determinations on the more complex records evaluation cases; provides lead-level direction to lower-level Admissions and Records employees; and performs related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Provides input in selecting, training and providing day-to-day lead work guidance and direction to other staff; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure that mandated deadlines are being met in an optimal manner; provides information, instruction and training on work procedures and technical, legal and regulatory requirements.
• Provides input to manager on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the District's mission, goals and values.
• Serves as lead academic record evaluation resource providing technical guidance and assistance to evaluation staff and information to students, counselors, faculty and staff regarding the interpretation of District policies, procedures, and federal/state regulations as it relates to graduation and CSU/UC general education certification; explains basis for evaluation, researches student complaints, resolves problems and makes corrections as needed; provides recommendations on policy, process and procedures enhancements.
• Updates and maintains the degree audit systems.
• Provides information and technical assistance to other colleges, universities and institutions outside of the District regarding course transfers, course equivalencies, course descriptions and other evaluation-related requirements.
• Evaluates student academic records to determine student advanced standing following established procedures, in consultation with the Articulation Officer; verifies completion of educational requirements for degrees, certificates, California State University General Education (GE) breadth requirement certification and Inter-segmental General Education Transfer Curriculum (IGETC) Certification.
• Evaluates graduation applications; prepares, updates and maintains graduation lists; updates records of student academic standing including removing holds; prepares department approval and distributes for signature diploma and certificate lists; distributes diplomas and certificates to students and alumni; assists with coordination of graduation ceremonies.
• Conducts degree audits to ensure students meet all requirements and prepares IGETC and GE certifications; researches and corrects degree audit discrepancies based on established guidelines; updates and maintains the degree audit system; assists with grade intake at semester end.
• Prepares correspondence to students on graduation and degree requirements, evaluation status, additional required documentation, and regarding other evaluation-related issues; maintains a variety of standard office and specialized records and files; creates and maintains spreadsheets and databases to track petitions, electronic and paper files, activities and services.
• Scans and maintains all student supporting documentation to meet retention and audit requirements; maintains and ensures the confidentiality of all student documents and records in accordance with the Family Educational Rights and Privacy Act and established District policies and procedures.
• Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District.

• Provides backup for other admissions and records staff.
• Assists at graduation ceremonies by preparing graduation lists, prepare and distribute reader cards, regalia, and other ceremony activities.
• May assist Curriculum Analyst and Articulation Officer by creating and maintaining major sheets, degree/ certificate and program requirements in computer systems.
• Reviews course waiver/substitution petition forms and nontraditional education materials for granting college credits.
• Performs related duties as assigned.

• Methods, techniques and sources of information used in analyzing and evaluating student records and transcripts.
• Practices,…