TEMPORARY Director of Admissions and Records

General Purpose

Under general direction, plans, organizes, integrates and manages the work of an Admissions & Records department; ensures the accuracy and confidentiality of student records; provides expert professional assistance and guidance to college manage­ment on admissions and records; and performs related duties as assigned.

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Plans, organizes, directs, controls, integrates and evaluates the work of the Admissions and Records department; with managers and staff, develops, implements and monitors work plans to achieve goals and objectives; contributes to development of and monitors performance against the annual department budget; manages and directs development, implementation and evaluation of plans, work processes, systems and procedures to achieve annual goals, objectives and work standards.
• Directs and manages the performance of managers and staff; directs and oversees the selection of managers and staff; establishes performance requirements and personal development targets for direct reports; regularly monitors performance and provides coaching for performance improvement and development; recommends compensation; hears and acts on grievances; subject to concurrence by senior management and Human Resources, approves or takes disciplinary action, up to and including termination, to address performance deficiencies, in accordance with Personnel Commis­sion Rules, Board policies, Administrative Regulations, Human Resources procedures and collective bargaining agreements.
• Provides day-to-day leadership and works with staff to ensure a high-performance, service-oriented work environment that supports achievement of the department's and District's mission, objectives and values; promotes workplace diversity, inclusion, cultural competency and a positive work environment.
• Provides support to reporting managers and/or administrators regarding disciplinary actions and grievances; approves related decisions.
• With other members of senior management, participates in the development and implementation of District strategic plans, goals and objectives; leads and directs department staff in the development and application of new methodologies, technologies and business process improvements to achieve higher efficiency, productivity and customer service in department work processes.
• Through subordinate managers, directs, plans and ensures that application, enrollment and transcript evaluation processes are accurate, timely and efficient; oversees the processing of a variety of petitions and resolves complex escalated admissions and records issues; reviews, develops and implements policies, procedures and practices.
• Evaluates the impacts of current and proposed changes in laws, reporting regulations and academic policies and procedures and makes recommendations to District administrators and other colleges, departments and divisions; performs, prepares and presents program review and unit review.
• Provides expert input on the functionality, development and management of the integrated college admissions and records system, including: records documenting the admission and registration of students; preparation, maintenance and security of student records; evaluation of transcripts, attendance and graduation functions and the proper retention and destruction of student records as required by federal and state regulations.
• Oversees and directs the preparation and submission of federal, state and District reports, graduation lists and documentation of student records; conducts studies and special projects as directed; directs attendance accounting procedures and reporting functions.
• Oversees and directs the evaluation of student graduation and transfer documents, preparation of diplomas, compilation of honors and probation lists, tracking of evaluation materials and degree audit functions; ensures timely and…