Activities Coordinator

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Openings as of 6/1/2026

Activities Coordinator

• Date Posted: 5/29/2026
• Location:
  
  Districtwide
• Closing Date: 06/04/2026

Thank you for your interest in Fridley Public Schools, an International Baccalaureate (IB) World Schools district. We are the only school district in Minnesota and one of few in the U.S. that offers the full IB Continuum to students in pre-K to grade 12. As a world class community of learners, Fridley Public Schools aims to develop internationally minded students. We challenge ourselves, our students, and our community to become caring and knowledgeable life-long learners who inquire and take action to create a better world.

Our mission is to guide students in the development of learning skills to help them reach their full potential. The successful candidate will be an individual who firmly believes in the value of diversity and inclusion in enriching the educational experience of all students, that all students feel valued and have a sense of belonging, that all learners have the right to a quality education, and that all learners have the ability to learn and attain self-fulfillment.

All learners need the strategies and tools necessary to strive toward becoming responsible, independent and productive members of society.

Job Title: COORDINATOR, ACTIVITIES

PRIMARY FUNCTION: The Activities Coordinator provides comprehensive coordination and operational leadership for district athletics and activities. This role supports the District Activities Director by managing day-to-day operations, communications, compliance, scheduling, staffing, financial processes, and special events to ensure high-quality extracurricular programming for students, families, staff, and the community.

DUTIES

• Administrative & Program Coordination:
  Serve as the primary operational coordinator for the District Activities Office, supporting the District Activities Director in the management of athletics and activities programs.
• Coordinate communications with coaches, advisors, students, families, officials, vendors, and community partners to ensure accurate, timely, and consistent information.
• Draft, edit, and distribute correspondence, rosters, schedules, contracts, handbooks, registration materials, and program publications.
• Maintain accurate records of student participation, awards, eligibility, and compliance documentation.
• Coordinate and manage calendars, meetings, and appointments for the District Activities Director and activities staff.
• Prepare meeting agendas, minutes, and action items; track follow-up items and deadlines.
• Assist with planning and execution of seasonal parent/athlete meetings, coaches meetings, and the annual Scholastic Banquet.
• Identify and coordinate fundraising opportunities for teams and activity groups.

Data Management, Compliance & Reporting

• Compile, manage, and analyze district athletics and activities data for required reporting to the Minnesota State High School League (MSHSL), Tri Metro Conference, State of Minnesota, Federal Free and Reduced Lunch Program, and NCAA Clearinghouse.
• Maintain and update the Coaches/Advisors Shared Google Drive with current seasonal information and resources.
• Coordinate end-of-season documentation, summaries, and parent/athlete surveys from coaches and advisors.
• Collaborate with the Director of Nutritional Services to maintain food service licensure and compliance with Anoka County Department of Health requirements.
• Support students and coaches with academic eligibility monitoring and reporting requirements.

Scheduling, Events & Game Management

• Secure, schedule, and manage athletic and activity contracts with in-district and visiting schools.
• Coordinate event logistics including officials, event workers, volunteers, and visiting teams.
• Manage district-wide athletic, activity, and facility schedules to ensure efficient use of spaces and resources.
• Coordinate transportation for high school and middle school athletics and activities, including buses for games, meets, practices, and special events.
• Oversee ordering, inventory, and management of indoor and outdoor concession operations across athletic seasons.
• Coordinate registration, transportation, and on-site support for summer strength training and summer practices.
• Coordinate staffing and payroll processes for coaches, advisors, and event staff, including salary calculations, budget code verification, and submission of hiring documentation to Human Resources per Schedule
  
  C.
• Collaborate with Human Resources to develop and post job openings for coaching and advisor positions.
• Maintain seasonal updates of staffing assignments, contracts, and salary information.
• Monitor and track professional development and licensure requirements for…