Sales Administrative Assistant

Omni PGA Frisco Resort, 4341 PGA Pkwy, Frisco, Texas, United States of America

Posted Tuesday, May 19, 2026 at 5:00 AM

The Sales Administritive Assistant will handle all administrative duties required by the Sales and Marketing Divisions to provide superior services to our guests.

• Schedules and prioritizes workload to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc. for assigned managers. Ensures that all correspondence is 100% accurate.
• Manage lead inbox and loading of leads in FDC.
• Maintain and update FDC to include loading room blocks, meeting space, concessions, etc. to prepare for tentative and definite booking process.
• Audit and maintain account files and ensures that all information is included in FDC, i.e. budget, contract, booking recap, file turnover checklists, and cancellation checklists.
• Answers calls to sales office and retains appropriate caller information prior to transferring.
• Assist managers with setup of site inspections to include transportation, walking showrooms and meeting space, scheduling amenities, restaurant reservations, etc.
• Enters work orders in Synergy as directed by managers.
• Maintain daily transaction log/review monthly.
• Gathers materials and mails packages to clients as necessary.
• Take minutes at committee/assistant meetings as directed.
• Attend monthly department meetings and other company required training.
• Order office supplies and enter budget adjustments in Birchstreet.
• Process commission reports.
• Input amenities for VIP clients and process paperwork.
• Maintaining PO’s for the department
• Complete other duties as assigned by management.

• Previous hotel sales administrative experience preferred. College degree preferred.
• Must be able to clearly and pleasantly communicate both verbally and in writing in English with guests, members, management and co-workers, both in person and by telephone.
• Maintain a professional business appearance, attitude, and performance.
• Must be proficient in Microsoft Office.
• Must demonstrate exceptional organizational skills.
• Knowledge of current relevant computer software programs is preferred (Delphi, Salesforce, Opera knowledge preferred).

• The ability to sit and utilize telephone/computer for an extended period.
• Ability to walk for long periods in order to assist with site inspections of entire resort.
• Interior of hotel, in normal office conditions.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link:

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.

If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applica .