Administrative Assistant

Job Description

Public Storage is looking for a Divisional Administrative Assistant who is upbeat, resourceful, a self-starter, and reliable to join our constantly-growing company. This role supports the Divisional Vice President of Operations and the Division Operations Managers based out of our corporate office in Plano, TX. By joining our team, you become an integral part of our dynamic company and are poised for a bright future with Public Storage.

Essential Duties and Responsibilities

* Coordinating and organizing Outlook calendars and meetings.

* Overseeing and coordinating travel administration.

* Accounts payable and receivables

* Report generation to assist with annual property plans, revenue models and budgets.

* Maintain and update business plans, capital improvements, and revenue and marketing models.

* Maintain and update all legal cases, incident damage reports, property unit mix updates, auction dates and legal publications for notice of sale.

* Screening calls and coordinating communication between property, management and corporate personnel.

* Order supplies and oversee office machine maintenance and repair

* Handling all expense reimbursements and analysis.

* Tracking and reporting budgets and metrics.

* Creating reports using Microsoft Excel and other software programs.

* Preparing PowerPoint presentations as instructed.

* Drafting and editing correspondence.

* Answering phones promptly and with professionalism.

* Basic administrative duties such as copying and filing (both electronic and physical files).

* Other duties as assigned.